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ORANGE COUNTY ARTS COMMISSION BOARD POLICIES AND PROCEDURES <br />SECTION I: SCOPE <br /> <br />A. Purpose <br />1. To establish a policy and procedures whereby the Orange County Board of Commissioners will <br />establish the specific policies and procedures governing the Orange County Arts Commission Board. <br />2. The Orange County Board of Commissioners may appoint an advisory board whose duty is to serve <br />in an advisory capacity to the Orange County Arts Commission Board. <br />B. Authority <br />1. North Carolina General Statute 153A-76 grants boards of county commissioners the authority to <br />establish advisory boards. <br />2. The Orange County Advisory Board Policy serves as the underlying policy document to which the <br />Orange County Arts Commission Board, in addition to this policy and procedure document, is <br />subject. The Orange County Advisory Board Policy is attached hereto as “Exhibit A”. <br />3. In the event that there is a conflict between the Orange County Advisory Board Policy and this <br />Policies and Procedures document this Policies and Procedures document shall control. <br />C. Charge <br />1. The charge of the Orange County Arts Commission Board is as follows: <br /> <br />The purpose for which the Orange County Arts Commission Board was formed in 1985 is to serve as <br />the official countywide advisory body on the arts, which will promote, coordinate and strengthen <br />private and public programs to further the cultural development of the County. <br /> <br />SECTION II: GOALS AND OBJECTIVES <br /> <br />A. Goals <br />1. The Orange County Arts Commission Board shall: <br />a. Advise the Board of Commissioners on matters involving the arts; <br />b. Upon nomination of the Board of Commissioners and approval of the North Carolina Arts <br />Council the Orange County Arts Commission shall be the Designated County Partner (DCP) of the <br />annual allotment of Grassroots Arts Program funds. As the DCP it shall have the goal of assuring <br />that the County’s annual Grassroots funding allotment is broadly and fairly distributed to serve <br />as effectively as possible the arts needs of the citizens of Orange County; <br />c. Encourage and aid the appreciation and awareness of, and participation in, the arts among all <br />citizens of Orange County; <br />d. Encourage cooperation and coordination among individuals, organizations and institutions <br />concerned with the arts in the County of Orange; <br />e. Facilitate the development of self-sustaining arts programs; <br />f. Accept gifts or donations pertaining to cultural or artistic matters that may be used to promote, <br />aid and expand the cultural resources of the County. <br />B. Objectives <br />1. The Orange County Arts Commission Board shall: <br />a. Initiate, sponsor, conduct or support, alone or in cooperation with other public or private <br />agencies, programs in the arts; <br />b. Serve as a clearinghouse for information about Orange County artists, arts programs, facilities, <br />organizations and institutions and to encourage public awareness, utilization and support of <br />such resources; <br />c. Administer the Grassroots Program and County funds which shall include the responsibility to <br />familiarize those interested in the arts with the guidelines necessary for funding, advertise for <br />applications at the start of each grant cycle, review requests, award grants based on applicant’s <br />ability to meet the necessary guidelines and conditions and being able to arrange matching <br />funds, mail award letters and checks, and secure proper documentation of expenditures for <br />2