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vii. Carries out advisory board assignments as required by the Orange County Board of <br />Commissioners. <br />viii. Reviews all advisory board minutes and proposed recommendations or assigns <br />another member of the advisory board to do so. <br />ix. May excuse members from attending advisory board meetings up to two (2) times <br />per twelve (12) month period. <br />b. The advisory board Vice Chair: <br />i. Serves as the presiding officer and conducts advisory board meetings in the absence <br />of the Chair. <br />ii. Has all the responsibilities of the Chair in the Chair’s absence. <br />c. The advisory board Secretary: <br />i. Takes (or oversees the taking of) minutes for all advisory board meetings. <br />ii. Submits minutes to advisory board members in advance of meetings. <br />iii. Assures that other records of the advisory board are kept as directed by the Chair or <br />the Orange County Board of Commissioners. <br />5. Term <br />a. No board member who has served two consecutive three-year terms may be reappointed <br />until he or she has not served for one year. A vacancy in mid-term shall be filled in the same <br />manner as the original appointment to fill the unexpired term. <br />6. Attendance <br />a. The Orange County Board of Commissioners shall remove any member of an advisory board <br />for neglect of duty, nonparticipation that becomes problematic to the advisory board’s <br />functioning and purpose. Neglect of duty and nonparticipation are defined as follows: <br />i. Missing three (3) consecutive meetings; or <br />ii. Missing twenty-five percent (25%) of meetings within any twelve (12) month period. <br /> <br />SECTION IV. MEETINGS <br /> <br />A. Staffing <br />1. Orange County staff may serve a support function to advisory boards upon the approval of the <br />Orange County Manager. <br />B. Meetings <br />1. Meetings shall be held the second Monday of each month at alternating locations throughout the <br />county. <br />C. Agendas <br />1. Items for agendas shall be approved by the Orange County Arts Commission Board Chair and staff. <br /> <br />SECTION V. ORIENTATION <br /> <br />A. Attendance <br />1. Each member shall attend an orientation presented by the Orange County Staff to familiarize the <br />advisory board members with the operation of County government, the department rules, and the <br />operating procedures of the advisory board. <br />2. Each voting member will be encouraged to complete the orientation within six weeks of his or her <br />appointment and participate in at least one meeting with the staff. <br /> <br />SECTION VI. BY-LAWS <br /> <br />A. By-Laws <br />1. Any Bylaws adopted by the Orange County Arts Commission Board are void and no further bylaws <br />shall be adopted. Procedure shall be governed solely by this policy document and the General <br />Advisory Board Policy Document. <br />2. Should the Orange County Arts Commission Board determine modifications to policies and <br />8