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<br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: June 18, 2019 <br /> Action Agenda <br /> Item No. 8-f <br /> <br />SUBJECT: Audit Contract Renewal with Mauldin & Jenkins, LLC <br /> <br />DEPARTMENT: Finance and Administrative <br /> Services <br /> <br /> <br /> <br />ATTACHMENT(S): <br />Attachment 1: Mauldin & Jenkins, LLC <br />Proposal <br /> <br />INFORMATION CONTACT: <br />Gary Donaldson, (919) 245-2453 <br /> <br /> <br /> <br />PURPOSE: To: <br />1) Exercise the first of three one-year renewal options for Mauldin & Jenkins to perform <br />audit services for Orange County pursuant to Request for Proposals (RFP) 5215 of the <br />original audit contract approved by Board of County Commissioners on March 22, 2016; <br />and <br />2) Authorize the requisite County signatures as required by the North Carolina Local <br />Government Commission. <br /> <br />BACKGROUND: The Board approved an audit services contract with Mauldin & Jenkins for a <br />three-year term on March 22, 2016, including the opportunity for three one-year renewal <br />options. The initial three years covered the period from FY 2015-16 through FY 2017-18. Staff <br />proposes to exercise the first audit renewal option for the completion of the FY 2018-19 financial <br />and compliance audit. <br /> <br />The audit services will encompass a financial and compliance examination of the County’s <br />Comprehensive Annual Financial Report (CAFR) in accordance with the laws of the State of <br />North Carolina. The financial and compliance audit will cover federal, state and local funding <br />sources in accordance with the Federal and State Single Audit Acts; applicable laws and <br />regulations; and generally accepted auditing standards. <br /> <br />FINANCIAL IMPACT: Funds were included in the Manager’s Recommended FY 2019-20 <br />Operating Budget for the audit contract. The cost to conduct the audit services for the first <br />renewal year is $82,500. <br /> <br />SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to <br />this item: <br />• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY <br />The creation and preservation of infrastructure, policies, programs and funding necessary <br />for residents to provide shelter, food, clothing and medical care for themselves and their <br />dependents. <br /> <br />RECOMMENDATION(S): The Manager recommends that the Board: <br />1) Approve exercising the first renewal option pursuant to original audit contract award; and <br />2) Authorize the requisite County signatures of the audit renewal contract as required by the <br />North Carolina Local Government Commission. <br />1