CHOC Visitors Bureau minutes 041719

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• ` r For Approval May 15 , 2019 MINUTES Chapel Hill/Orange County Visitors Bureau Board of Directors Meeting April 17, 2019 The Chapel Hill/Orange County Visitors Bureau met at The AC by Marriott, 214 W . Rosemary Street, Chapel Hill 27516 Board Members Present : Kayla Dempsey, Anthony Carey, , Annette Stone, David Brooks, , Andrew Strickland, Tanya Moore, , Lydia Lavelle, Penny Rich, Shannan Campbell, Rachel Schaevitz, Tim Hoke, Mark Bell, Matt Gladdeck Not Present : Jeff Strickler, Rosemary Waldorf, Mark Sherburne, Libby Hough Staff attendance : Laurie Paolicelli, Marlene Barbera , Allison Chambers Also present : Ben Hitchings, Alisha Cordell and Anya Gahn , Town of Chapel Hill Planning Department Call to Order Chair Anthony Carey called the meeting to order at 8 : 08 am . Introductions were given by all . Welcome by Host General Manager of the AC by Marriott, Andrew Strickland, shared that more and more people are utilizing Rosemary St . much like they do Franklin St, especially pedestrian traffic. There is now a lot to do and see on Rosemary St. The AC draws people in for their bar, live music and a less hectic atmosphere to watch a game . The hotel has great on -site parking as well as a town garage across the street and a large outdoor space with a fireplace . They serve more social events than meetings and have 123 rooms with most of their F & B is served outside the meeting room . The new Virginia Beach TV ad was discussed and Laurie Paolicelli reported that they must have put at least $ 1 million towards that one ad in NC . Approval of Minutes Chair Carey requested a motion to approve the March 20, 2019 minutes . Penny Rich so moved and Andrew Stickland seconded . With all members in favor, the minutes were approved as submitted . Finance Report Penny Rich reported that as we approach the end of the current fiscal yearthe Bureau has expended its funds as set forth in the budget process and supported both print and digital advertising as our largest expenditure . We have just completed the contract process with ad agency Clean Design and are under contract with them through June 30 of 2022 with each years expenditures totaling approximately one-third of the bureau ' s budget . We continue to support special events like TerraVITA and the CARS Tour to bring in visitors . Commissioner Rich stated that the BOCC has agreed that all lodging other than hotels in the county will now be called "short term rentals" . Chair Carey expressed the concerns that he and his fellow hoteliers have about the growth of short term rentals in the Orange County market and that a committee, separate from the Visitors Bureau , has been formed to address its future impact on visitor safety, affordable housing and a level playing field for all .