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6 . Books and Records . The Grantee shall maintain records of its grant requirements <br /> under this contract for a period of not less than five ( 5 ) full fiscal years following the <br /> contract completion date . <br /> a . The Grantee shall ensure access to records and financial statements , as necessary, <br /> to provide effective monitoring and evaluation of project performance . <br /> Additionally, The Grantee shall submit a copy of its annual audit to the County . <br /> b . Upon reasonable advance notice, County or its authorized representatives may <br /> from time to time inspect, audit, and make copies of any of The Grantee records <br /> that relate to this contract . If any audit by County discloses that payments to The <br /> Grantee were in excess of the amount to which The Grantee was entitled under <br /> this contract, The Grantee shall promptly pay to County the amount of such <br /> excess . If the excess is greater than 1 % of the contract amount, The Grantee shall <br /> also reimburse County its reasonable costs incurred in performing the audit . <br /> c . The Grantee shall maintain files of all occupants (including tenants if applicable) , <br /> regardless of length of occupancy, residing in assisted units . Documentation shall <br /> verify eligibility for federal assisted housing at the point of initial tenancy and <br /> every subsequent year thereafter for the period of affordability . Information <br /> maintained shall include : tenant income level ; name of family members ; ethnic <br /> data; family type = e . g . female head of household ; disability status ; and monthly <br /> rent . <br /> d . The Grantee shall maintain records verifying the affordability of the dwelling <br /> units : <br /> 7 . Notices . Any Notice shall be in writing and shall be given by depositing the same in <br /> the United States mail , post-paid and registered or certified, and addressed to the <br /> party to be notified, with return-receipt requested, or by delivering the same in person <br /> to an officer or principal of such party . Notice deposited in the mail in the manner <br /> here in above described shall be effective upon mailing . For purposes of Notice , the <br /> addresses of the parties shall , unless changed as hereinafter provided, be as follows : <br /> a. To the County : Orange County <br /> c/o Housing and Community Development Department <br /> P . O . Box 8181 <br /> Hillsborough, NC 27278 <br /> ATTN : Director <br /> b . To Grantee : Habitat for Humanity, Orange County, NC , Inc . <br /> 88 Vilcom Center Drive #1110 <br /> Chapel Hill , NC 27514 <br /> ATTN : Executive Director <br /> 8 <br />