Agenda 06-04-2019 6-a - Major Subdivision Preliminary Plat Application

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3 Development Process, Schedule, and Action: The typical cadence for the review of a Major Subdivision is as follows: • FIRST ACTION — Submission of a Concept Plan application containing a proposed layout for the project based on the "Flexible Development" option as outlined in Section 7.12 of the UDO. STAFF COMMENT: As previously indicated the original application for the project, as a 27 lot major subdivision, was submitted on January 7, 2019 as part of a Class A Special Use Permit application. After the holding of a neighborhood information meeting (NIM) a revised Concept Plan was submitted on or about March 25, 2019 reducing the number of proposed lots to 20 (a 26% reduction in the number of proposed lots). • SECOND ACTION — Planning staff schedules a Neighborhood Information Meeting (NIM) to invite property owners within 1,000 feet of the subject property to review the proposal. STAFF COMMENT: Staff held the required meeting on February 13, 2019 to review the originally proposed 27 lot layout consistent with the requirements of Section 2.7 of the UDO. As a result of comments from the public at this meeting, as well as concerns over finding sufficient soils to support 27 individual septic systems, the applicant reduced the number of proposed lots. The submittal of a revised Concept Plan (i.e. 20 proposed lots) did not require the scheduling/holding of a new NIM under the provisions of the UDO. • THIRD ACTION — The Planning Board reviews and takes action on the Concept Plan application approving either the `conventional' or `flexible development' layout. STAFF COMMENT: The Concept Plan application package was approved at the April 3, 2019 Planning Board meeting with a `flexible development' layout. Agenda materials, including approved minutes, for this meeting can be viewed at: http://www.orangecountVnc.gov/AgendaCenter/Planning-Board-26. An excerpt of the approved minutes from this meeting are contained in Attachment 6. • FOURTH ACTION — The Planning Board reviews and makes a recommendation on the Preliminary Plat application. STAFF COMMENT.- At its May 1, 2019, regular meeting the Board voted 7-3 to recommend approval of the Flexible Development option for Fairway Hills. Agenda materials for his meting can be viewed at: http://www.orangecountync.gov/AgendaCenter/Planning-Board-26. An excerpt of the draft minutes from this meeting are contained in Attachment 6. • FIFTH ACTION — The BOCC reviews and takes action on the Preliminary Plat application. STAFF COMMENT. The review and decision to approve or deny the Preliminary Plat is scheduled for the June 4, 2019 BOCC regular meeting. If approved, and once all construction activities have been completed or appropriate financial assurances have been approved, staff will sign off on a