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5. Reimbursement after Travel <br /> The traveler may elect to pay all expenses out of personal funds and request reimbursement from the <br /> Finance Department within 30 days of completed travel using the Travel and Expense Statement <br /> Form, Requests for less than $10,00 may be deferred and combined with subsequent months' <br /> requests. Travel expenses properly documented and submitted to Finance within the prescribed time <br /> limit will be reimbursed on the next scheduled pay day, <br /> Only expenses directly related to and appropriately classified as travel expenses will be reimbursed, <br /> Receipts are required and must be submitted for the following travel expenses; <br /> ♦Hotel/Motel charges <br /> ♦ Common carrier tickets or stubs <br /> ♦Parking charges <br /> ♦ Registration and workshop receipts <br /> ♦ Rental car receipts <br /> ♦ Gasoline,motor oil and repair service receipts <br /> 6.Travel Advances <br /> A traveler may request an advance using the 'Travel Authorization Advance Form, Advances are <br /> authorized for overnight travel only,with the exception of registration fees. <br /> a. A travel advance may include allowances for; <br /> ♦ Meals <br /> ♦ Lodging <br /> ♦ Registration <br /> ♦ Personal vehicle mileage <br /> b. if a travel advance is requested,the requester shall prepare a Check Request Form for each <br /> check requested, After required signatures are obtained, the check request(s) shall be <br /> forwarded to the Finance Department no less than five working days prior to the next <br /> scheduled accounts payable date, <br /> c. A travel advance must be cleared within 30 working days after returning from travel by <br /> completing a'1"ravel and Expense Statement Report (For Travel Advance Receipts). Failure <br /> to do so may result in an amount equal to the advance being deducted from the traveler's next <br /> pay check, <br /> 7. P-Cards <br /> Orange County PrOeuellrent cards can be used to pay for certain expenses both prior to and during <br /> the trip. Procurement cards must be activated on a case by case basis for travel, The employee's(or <br /> department designee's) P-Card will only be authorized for travel if the Financial Services <br /> Department has a fully executed Travel Authorization Form <br /> a.Procurement Cards can be used to pay for; <br /> ♦ Airfare <br /> ♦Lodging <br /> ®Registration <br /> ORANGE COUNTY TRAVEL POLICY Page 2 oi'5 <br />