Agenda 8-e - Schools Adequate Public Facilities Ordinance – Approval and Certification of 2019 Report

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6 Following the April 10 SJAC meeting, Orange County Planning staff reviewed the existing SAPFO Memorandum of Understandings and determined that the Schools Joint Action Committee does not have the direct authority to delay certification, but could be advisory in nature. The SJAC's specific mission relates to the legislative impacts upon school capacity and implementation recommendations. Alternatively, Orange County Board of Commissioners, Orange County Board of Education, and Chapel Hill Carrboro Board of Education would need to agree and vote to delay certification of the 2019 SAPFOTAC Report. Since there are no immediate impacts or capacity needs resulting in class size changes, as detailed in the draft 2019 SAPFOTAC Report, a delay may not be warranted or provide a benefit at this time. Orange County Planning staff is recommending to move forward with certification of the 2019 SAPFOTAC Report at the June 4 or 18 BOCC meeting. This would provide the opportunity for the School Boards to review the draft report and provide comments to the Orange County Board of Commissioners. The report's executive summary will include an update on the SJAC referencing concerns related to school capacity numbers and Pre-K classroom capacity as well as the committee's next steps to implement class size ratios. Orange County and school staff will continue to analyze the school capacity numbers to determine the most accurate count for use by the SJAC and School Boards to make an informed and final recommendation to implement class size changes in the fall. In addition, the most accurate counts will be utilized for the 2020 SAPFOTAC Annual Report which will commence early November. We would expect to have clear and consistent methodology for school capacity by the November 20, 2019 submittal dates. In order to meet BOCC deadline submittal dates, Orange County Planning staff requests any comments regarding the draft 2019 SAPFOTAC Annual Report be provided to Craig N. Benedict, Planning Director, no later than noon on May 22, 2019. Mr. Benedict can be reached by phone at (919) 245-2585 or by e-mail at cbenedict(a�_orangecountync.gov. Any comments received will be part of our agenda package in June. Next Steps 1. Orange County Planning staff will present the 2019 SAPFOTAC Report for certification at the June 4 or 18 BOCC meeting. 2. Orange County Planning, OCS, and CHCSS staff will finalize school capacity numbers for SJAC and SAPFOTAC Report purposes over the summer. 3. Finalized school capacity numbers, 10-year student projections, and implementation options will be presented at the Schools Collaboration meeting in August for review and discussion prior to Board of Education meetings. Pre-K classroom capacity and impacts may be discussed at this time to determine next steps. 4. Implementation options will be presented to the Orange County Board of Education and Chapel Hill Carrboro Board of Education in September. A final recommendation for implementation will be requested by the Boards at that time. 5. Orange County Planning staff will present the SJAC's final recommendation and next steps to the Towns in the fall.