JCPC Minutes 120718 - Laserfiche WebLink

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Conflict of Interest form—Please complete if you haven't yet for the new fiscal year. Freedom House Final Accounting—There was a significant delay in Freedom House getting in their final accounting forms for FY17-18. There were several emails to the program fiscal officer, conference calls, and even one-on-one meetings and every time after the meeting/conversation Denise had the impression/commitment that it was going to be done by the end of the day. Several days to a week would pass and Denise would follow-up and nothing had happened. Denise didn't want final accounting to proceed as completed because there were a significant number of errors that would have created a $31,000 refund for FAN and they knew that wasn't correct. They knew the money had been spent but the information was just entered incorrectly. Since the fiscal requirement had not been met, Freedom House's current FY disbursements were placed on hold until it was completed. Because of this, Denise went in and completed the Final Accounting information (with permission from Freedom House). Within the last week, Final Accounting has finally gone through and been signed off on by all parties. With the number of delays and missing the deadline, Denise wanted to make sure that it was brought to the attention of the JCPC. As a result of all of this, Denise has some concerns about the fiscal oversight and control of the JCPC funds. The county has since been advised that it is okay to release all funds that were previously on hold. Executive leadership is aware of the problems and concerns and steps are being taken to address it. Subcommittees—Historically much of the subcommittee work and reporting has fallen on Rebekah to complete. This year the JCPC will be moving towards taking on much more of that responsibility and chairs will be appointed to committees as needed. Bernard will be reviewing with Rebekah the committee tasks and volunteers and may be asking JCPC members to step up to help out. Consultant Update Raise the Age—Handouts were shared with data on 16 and 17 year olds. Breakdown by districts and counties by number of charges, estimated number of new juveniles, projected number of new juveniles to be served by funded programming, number of school-based complaints, and percentage of complaints that were school-based. The Department is trying to prepare the JCPCs and counties for Raise the Age impact and is hoping that this won't be an unfunded mandate. The plan is that the legislature will approve funding that will go the local counties to make the decision on how to spend the funds—expand capacity of current programs or fund new programs. What's important right now is to get some grassroots efforts going to advocate for funding for this mandate. There will be an addendum to the FY19-20 County Plan that will identify a plan for the Tier II funding (i.e. Raise the Age funds). The Department is encouraging the JCPC Chairs to write a letter to their local county commissioners to adopt a resolution to support the JCPCs receiving extra funding to adopt the Raise the Age mandate. It is suggested to get on the commissioners to agenda to be able to explain what it is and why it's important. The Department would like to have a copy of the resolution by March. SPEP Scores—Handouts were shared that included an example Standardized Program Evaluation Protocol (SPEP), definitions of SPEP terminology, SPEP service categories and targets for amount of service, and Program Optimization Percentage (POP) example. Some programs won't have a SPEP a score because they are short-term, structured programs that aren't designed to provide a therapeutic intervention. SPEP is important because it helps JCPCs determine if they are funding effective and/or evidenced-based interventions and programs. Denise reviewed the SPEP example and explained each category and how the score is calculated. SPEP score isn't the most important score (overall across all