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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: January 18, 2001 <br />Action Agenda <br />Item No. 9-d <br />SUBJECT: Authorization for OWASA to Negotiate, Purchase, and Acquire Construction <br />_Easements for the Rogers Road Waterline Project <br />DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />12/7/00 County Engineer Memo <br />INFORMATION CONTACT: <br />Paul Thames, County Engineer <br />ext 2303 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To request that the BOCC authorize OWASA to: 1) negotiate the purchase, including <br />purchase price, for temporary construction and permanent utility easements for the Rogers Road <br />water line project; and 2) actually purchase the necessary easements with reimbursement from <br />the landfill funds being used to pay for the construction. of the Rogers Road water line. <br />BACKGROUND: In April 2000, the BOCC authorized the implementation of a project to provide for i <br />extension of water service to the Rogers Road neighborhood and the Eubanks Road landfill. The pr <br />estimated to. cost $550,000 using funds <br />from landfill capital reserves. Furthermore, the Board authorized OWASA to manage and supervise <br />permitting and construction of the project. OWASA was not, however, specifically authorized to <br />negotiate purchase prices for easements or to acquire easements. <br />The process of construction and easement surveying, and system design and permitting has <br />been ongoing since June of 2000. The time for letting bids construction bids for the project is <br />now at hand. However, the temporary construction and permanent utility easements that have <br />been identified must now be acquired - prior to contract award and the beginning of construction. <br />The water main layout design for the Rogers Road project requires that a total of four. or more <br />acres of easement, lying on approximately 25 properties, be acquired. The total costs of these <br />easements, which was included in the original $550,000 construction cost estimate, is not <br />expected to exceed $30,000. <br />OWASA is the most logical and appropriate entity - in terms of overall easement acquisition <br />experience, specific knowledge of the Rogers Road neighborhood, and ultimate ownership of <br />the easements - to implement the easement acquisition process. Staff recommends that the <br />BOCC specifically authorize OWASA to manage the easement acquisition process and begin <br />acquiring the necessary easements.