Minutes 04-09-2019 Budget Work Session

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3 • Some Combination of the Above Representation Options 1. School Collaboration Model for All Work Group Meetings • Chair & Vice Chair • Ask Each Town to Appoint Two Representatives • County/Town Assign Appropriate Staff 2. Two Consistent Board-Appointed Representatives for All Work Group Meetings • County Appoints Two Representatives • Ask Each Town to Appoint Two Representatives • County/Town Assign Appropriate Staff 3. One Consistent Board Representative and One Unique Representative for Each Work Group • County Appoints Two Different Representatives for Each Work Group • Ask Each Town to Appoint Two Representatives • County/Town Assign Appropriate Staff Decision Points 1. Proceed with One Year Pilot Framework 2. Prescribe Meeting Frequency or Allow Each Work Group to Decide 3. Define a Reporting Process 4. Select a Representation Model 5. Appoint Representatives for the One Year Pilot Chair Rich said she spoke with the mayors about this, who all seemed excited about the pilot project. Commissioner Price asked if Mebane had been a part of the conversations. Chair Rich said she has not spoken to Mebane, but the Manager and Deputy Manager talk with Mebane staff on a regular basis. Commissioner Bedford said this is the one thing in which she has experience, having served on the school collaboration board. She asked if staff knows how often the school collaboration meeting has occurred in the past few years. Travis Myren said quarterly. Commissioner Bedford suggested leaving the meeting schedule flexible. Commissioner Bedford said this does work because it is in a more informal setting, allowing for more back and forth. She said it does require a lot of staff time, but this is a great time to pilot. She said, as a new Commissioner, she will miss the joint meetings, but would ask for copies of the minutes to be distributed. She liked the idea of having two representatives from each entity as it adds continuity. Commissioner Greene said twice a year does not seem enough, and she would suggest quarterly, or a flexible option. Commissioner Dorosin said this is a good idea. He said the joint meetings are a good opportunity to see people, but there can be social gatherings scheduled to serve the same purpose. He said these meetings typically held a lot of general idea sharing, but nothing specific was ever really accomplished. Commissioner Dorosin said in the school collaboration meetings, funding is the pre- dominant topic, with much less discussion about policy. He asked if this pilot program will be focused on developing collaborative policies.