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2 <br /> FINANCIAL IMPACT: No financial impact is associated with this discussion. If the Board <br /> chooses to employ a framework that involves a professional facilitator, funds would need to be <br /> budgeted to compensate the facilitator. <br /> Chair Rich said during the Chair/Vice Chair agenda review, nothing is voted on outside <br /> of reviewing the agenda, etc. She said staff pays attention to Commissioner petitions and <br /> responds to them very quickly, allowing most petitions to come under follow up items. She said <br /> the Chair/Vice Chair also talk about upcoming meetings. <br /> Chair Rich said staff spoke about joint meetings with other municipalities, and that it is <br /> difficult to know how to proceed after these meetings occur. She shared the agenda from last <br /> year's joint meeting with Hillsborough, and pointed out that none of it has been accomplished a <br /> year later. She said the conclusion is that the joint meetings are not working efficiently. <br /> Commissioner Dorosin said he has spoken with the various mayors, and a number of <br /> their board members, who feel that the joint meetings were not as productive as they could be. <br /> Chair Rich said Travis Myren will present an alternate approach momentarily, but she <br /> emphasized that no decision was made at the January 281" agenda review, and it has taken <br /> some time for staff to be able to have all details in place in order to present the alternate <br /> approach to the Board, but staff is now ready to do so. <br /> Travis Myren made the following PowerPoint presentation: <br /> Potential Framework for Intergovernmental Collaboration <br /> April 4, 2019 <br /> Southern Human Services Center <br /> Potential Collaboration Framework <br /> • One Year Pilot Project <br /> • Contract with a Professional Facilitator <br /> 1. Coordinate Meetings and Agendas <br /> 2. Facilitate Meetings <br /> 3. Summarize Meetings via Meeting Notes <br /> 4. Lead the Evaluation of the Pilot <br /> • Four Work Groups <br /> 1. Town of Chapel Hill <br /> 2. Town of Carrboro <br /> 3. Town of Hillsborough <br /> 4. City of Mebane <br /> • Meeting Frequency <br /> • Annually <br /> • Bi-Annually <br /> • Facilitator to Solicit Agenda Items from Representatives in Advance of the Meeting <br /> • Empower Representatives to Establish Priority Projects Following the Board's General <br /> Policy Priorities <br /> • Report Meeting Outcomes to Full Board <br /> • Board Comments <br /> • Meeting Notes on Consent Agenda <br /> • Evaluate Pilot Project with Full Board <br /> • Facilitator to Coordinate Evaluation <br /> • Continue the Process <br /> • Continue the Process with Changes <br /> • Revert to the Joint Meeting Framework <br />