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, ` '� GRANT AWARD <br /> = PEOPLE PLACES - POLICY AGREEMENT <br /> then the actual purchase must be made within three days of the Grantee ' s <br /> receipt of funds . If a major equipment purchase is invoiced prior to actual <br /> purchase , a copy of the receipt for the actual purchase must be submitted to <br /> RP immediately following the purchase , the invoice must be accompanied by a <br /> formal estimate from the vendor and then the actual purchase must be <br /> submitted to RP . immediately following the purchase . Purchases of computers <br /> may not exceed the IRS limit of $ 1 , 000 per computer . All invoices require <br /> appropriate documentation of both cash and matching funds expenses , <br /> including submission of copies of all receipts fo 'r reimbursement attached to <br /> the invoice form (sample ) provided by RP . All budget and narrative reporting <br /> forms must be submitted in accordance with the attached timeline and using <br /> required forms . Failure to submit required reports according to the due dates <br /> may be cause for denial of any requested payment or reimbursement , for <br /> termination of this contract and /or disqualification from participating in the <br /> VITA grant program now or in future years . <br /> These grant funds are not eligible for sub - granting to other entities . Grantee will <br /> maintain records of receipts and disbursements specific to this project , and it will <br /> make such books and records available to RP or its representative upon request . <br /> Grantees may invoice for expenses after the following conditions are met : <br /> 1 ) the Grantee has signed the contract provided by RP and returned two original <br /> copies of the signed contract to RP ; 2 ) a VITA project budget has been submitted <br /> and approved by RP ; 3 ) a separate invoice and cover letter with appropriate <br /> documentation of expenses has been submitted and approved ; and 4 ) the Grantee <br /> has provided a signed W- 9 form if RP does not have an up - to - date W- 9 form on file . <br /> 3 . Payment Terms : Invoices and copies of all receipts must be sent to RP using one <br /> of the following methods : 1 ) mail to RP Accounts Payable , Attention : Cara Williams , <br /> Finance Director, 110 E Geer Street , Durham NC 27701 ; 2 ) send by fax to ( 919 ) 667 - <br /> 1557 , Attention Cara Williams or ( 3 ) email to nctac@reinvestmentpartners . org . The <br /> Corporation shall make payment to the named Grantee within 30 days of an <br /> approved invoice . <br /> 4 . Reporting : Grantee agrees to respond to requests for program outcome and tax site <br /> customer survey data , including the following : <br /> A . Collect tax site customer demographic and survey data by one of the <br /> following means : <br /> a ) Enter tax site customer survey questions into your tax software ' s <br /> preparer use fields and use the available reports available through your <br /> software , whether desktop or on - line , to report survey data ; and /or <br /> b ) Collect and tabulate VITA site customer data through hard copies of <br /> survey forms provided by VITA clients . <br />