Agenda 05-02-2019 - 8-a - Minutes

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3 1 • Continue the Process with Changes 2 • Revert to the Joint Meeting Framework 3 • Some Combination of the Above 4 5 Representation Options 6 1. School Collaboration Model for All Work Group Meetings 7 • Chair & Vice Chair 8 • Ask Each Town to Appoint Two Representatives 9 • County/Town Assign Appropriate Staff 10 11 2. Two Consistent Board-Appointed Representatives for All Work Group Meetings 12 . County Appoints Two Representatives 13 • Ask Each Town to Appoint Two Representatives 14 • County/Town Assign Appropriate Staff 15 16 3. One Consistent Board Representative and One Unique Representative for Each Work Group 17 County Appoints Two Different Representatives for Each Work Group 18 Ask Each Town to Appoint Two Representatives 19 County/Town Assign Appropriate Staff 20 21 Decision Points 22 1. Proceed with One Year Pilot Framework 23 2. Prescribe Meeting Frequency or Allow Each Work Group to Decide 24 3. Define a Reporting Process 25 4. Select a Representation Model 26 5. Appoint Representatives for the One Year Pilot 27 28 Chair Rich said she spoke with the mayors about this, who all seemed excited about the 29 pilot project. 30 Commissioner Price asked if Mebane had been a part of the conversations. 31 Chair Rich said she has not spoken to Mebane, but the Manager and Deputy Manager 32 talk with Mebane staff on a regular basis. 33 Commissioner Bedford said this is the one thing in which she has experience, having 34 served on the school collaboration board. She asked if staff knows how often the school 35 collaboration meeting has occurred in the past few years. 36 Travis Myren said quarterly. 37 Commissioner Bedford suggested leaving the meeting schedule flexible. 38 Commissioner Bedford said this does work because it is in a more informal setting, 39 allowing for more back and forth. She said it does require a lot of staff time, but this is a great 40 time to pilot. She said, as a new Commissioner, she will miss the joint meetings, but would ask 41 for copies of the minutes to be distributed. She liked the idea of having two representatives 42 from each entity as it adds continuity. 43 Commissioner Greene said twice a year does not seem enough, and she would suggest 44 quarterly, or a flexible option. 45 Commissioner Dorosin said this is a good idea. He said the joint meetings are a good 46 opportunity to see people, but there can be social gatherings scheduled to serve the same 47 purpose. He said these meetings typically held a lot of general idea sharing but nothing specific 48 was ever really accomplished.