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2019-217-E DEAPR - HYAA baseball facilities agreement
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2019-217-E DEAPR - HYAA baseball facilities agreement
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Last modified
4/8/2019 11:29:15 AM
Creation date
4/8/2019 11:20:52 AM
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Contract
Date
3/1/2019
Contract Starting Date
3/1/2019
Contract Ending Date
2/28/2022
Contract Document Type
Agreement
Amount
$2,700.00
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R 2019-217 DEAPR - HYAA baseball facilities agreement
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\Board of County Commissioners\Contracts and Agreements\Contract Routing Sheets\Routing Sheets\2019
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DocuSign Envelope ID: EB95AF21-6E8D-4708-AOD6-B5AABC2D5767 <br /> PM(also known as Spring Season); and between the 1st of September through the <br /> 31"of October during the hours of 9:00 AM -7:00 PM (also known as Fall <br /> Season),with the exception of one week in April and one week in September, <br /> when field aeration and top-dressing is performed, to be identified by the County <br /> prior to 1st of March(Spring Season) and 1st of August(Fall Season)annually. <br /> B) Every Monday, Tuesday, Wednesday, Thursday, and Friday for games and <br /> practices throughout the term of this Agreement between the 0 of March and the <br /> 3 1"of July during the hours of 5:30 PM - 9:00 PM; and between the 1st of <br /> September through the 31"of October during the hours of 5:30—9:00 PM;with <br /> the exception of one week in April and one week in September,when field <br /> aeration and top-dressing is performed, to be identified by the County prior to I" <br /> of March (Spring Season) and 1"of August(Fall Season) annually. <br /> Additional days and times throughout the calendar year to serve such specialty <br /> clinics,practices or rain make-ups conducted by HYAA on a"first come, first <br /> serve"basis, as per Attachment A to this Agreement and with the pre-approval by <br /> the Director of the Orange County Department of Environment,Agriculture, <br /> Parks and Recreation, or his/her designee; <br /> (C) Any exception to this schedule by the County shall be conveyed at least 60 days <br /> in advance to HYAA and an alternate facility located and confirmed prior to <br /> change in schedule. HYAA will commit to providing a schedule of planned hours <br /> and days of actual usage as soon as schedules are finalized, but in no case less <br /> than five(5) working days in advance of both the Spring and Fall Seasons as <br /> defined in subsection A and/or B above; <br /> (D) In the event of a public emergency situation in which the Efland-Cheeks <br /> Community Park Field 1 is needed for County use during a time scheduled for the <br /> Efland-Cheeks Community Park field use, the County may temporarily suspend <br /> the terms of this Agreement without penalty to County or HYAA or such <br /> suspension being deemed a breach of this Agreement. <br /> (E) County hereby agrees not to schedule other events on the Efland-Cheeks <br /> Community Park baseball/softball fields during the times and dates set forth in <br /> sections 1(A-D) above. However, as a public park, the park shall remain open for <br /> other use by residents during operating hours. This Agreement does not connote <br /> exclusive rights for park usage beyond the facilities specified herein. Due to <br /> limited parking at the site, HYAA shall encourage car-pooling. County further <br /> agrees to make utilities (including water) available to HYAA to be included in the <br /> license rate and to provide HYAA with access to restrooms and water fountains <br /> during the times and days listed above. Power at Efland-Cheeks Community Park <br /> is only accessible at the picnic shelter and may only be available if the shelter is <br /> unused. If field lighting is needed, fees for lighting shall be $10.00 per hour for <br /> each Feld. Payment for any lighting shall be invoiced at the conclusion of each <br /> 4 <br />
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