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DocuSign Envelope ID:61B0186F-FC84-4AEA-A28C-BF187CFEC9D1 <br /> Orange County Government <br /> Exchange 2016 Upgrade 14,11A <br /> Project#OP132913/r1.0 <br /> ■ Scheduling for Design Meeting—Initial timeline will be set for overall project. NWN and Customer will <br /> work together to identify resources for project and coordinate schedules to complete the Design Phase. <br /> ■ Create project plan package—the NWN Project Manager will work with the overall team to create a <br /> project plan package, schedule, communications plan, project documents and protocols. <br /> Deliverables: <br /> ■ Kick off meetings and follow up communications <br /> ■ Project plan package <br /> ■ Project work schedule and related meetings (design, discovery, status) <br /> 2 — Design & Planning Phase <br /> Activities in this phase of the project include: <br /> ■ Review project scope/goals and timelines <br /> ■ Review Microsoft software requirements and resource requirements for upgrade project <br /> o Disk space (new virtual machines and Exchange Mailbox DBs) <br /> o CPU, Memory <br /> ■ Review Microsoft Windows and Exchange licensing to ensure proper type/quantity of licenses are <br /> available <br /> ■ Review version and patch level requirements for both upgrades <br /> ■ Review Outlook client patch levels. Note: Per Microsoft, Outlook 2010 is recommended to be patched <br /> with the latest updates: <br /> https:Hdocs.microsoft.com/en-us/exchange/plan-and-deploy/system-requirements?view=exchserver- <br /> 2016 <br /> ■ Review/Document requirements and plan for Microsoft Exchange Upgrade from 2010 to 2016. <br /> ■ Identify five(5) pilot users for Exchange Migration <br /> ■ Conduct scans &/or assessments— NWN will perform one(1) scan/assessment to collect and analyze the <br /> customer's environment as follows: <br /> o Assess current Exchange 2010 environment including: Logical configurations and services, <br /> including Front-End/Back-End infrastructure, SMTP Mail flow, and sanitation technologies <br /> deployed. <br /> ■ Review findings—NWN will review the results of the site visits and findings/scans/assessments for <br /> validation with the customer and as the basis for the detailed design activities. <br /> ■ Design & Planning Meeting—After the kick-off meeting, NWN has a design &planning meeting to discuss <br /> the technical aspects of the project and document the upgrade plan for the Exchange Migration. The Plan <br /> to include any/all configuration parameters for all the systems to be built and the requirements by the <br /> Customer's IT Staff in order to prepare for the upgrade. A project time frame (including specific dates) will <br /> be created at the end of the meeting. <br /> www.NWNIT.com Page 7 of 19 <br />