Agenda 04-02-2019 8-j - Designation of Four Sheriff’s Office Personnel as Deputy Treasury Officers

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 2, 2019 Action Agenda Item No. 8-j SUBJECT: Designation of Four Sheriff's Office Personnel as Deputy Treasury Officers DEPARTMENT: Sheriff's Office and Financial and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1: Bonded Sheriff Personnel Sheriff Charles S. Blackwood, (919) 245- Attachment 2: Check Printing Standard 2900 Operating Procedures Gary Donaldson, Chief Financial Officer, Attachment 3: NC General Statutes (919) 245-2453 § 159-28(d1) Jennifer Galassi, Legal Advisor to the Sheriff, (919) 245-2900 Chief Deputy Jamison Sykes, (919) 245- 2900 PURPOSE: To approve designating Sheriff's Office personnel as listed on Attachment 1 as deputy treasury officers duly authorized and appointed pursuant to North Carolina General Statutes § 159-28(d1) for the sole purpose of signing refund checks payable to County inmates. The scope of this bank signature authorization is for the Jail Inmate Trust county bank account, also known as the Commissary account. BACKGROUND: The Jail Inmate Trust Fund is a County fund which is used to account for deposits made by inmates, or inmates' relatives or friends. The funds in the trust accounts are used by inmates to purchase commissary goods which include food, clothing, books, electronics, stationary and hygiene products. The Sheriff's Office disburses each inmate's balance by check at the time of release or correctional facility transfer. The purpose of the designations is to authorize Sheriff personnel during the weekend and non- business hours to sign checks to draft from the Jail Inmate Trust Fund in a timely manner and not have released persons waiting until the next business day. The Financial and Administrative Services Department has drafted the Check Printing Standard Operating Procedures (SOP) (Attachment 2). The County's auditors' Mauldin and Jenkins have reviewed and concur with this SOP. Each of the proposed deputy treasury officers are bonded in the amount of $100,000 each and will be added to the County's bank resolution and deleted at separation or as directed by the Sheriff. The audited balance in the Jail Inmate Trust Fund as of June 30, 2018 was $49,356. Funds above the restricted inmate balances can be used for inmate related expenditures including goods for indigent inmates that have no funds in their own individual accounts.