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5 <br /> e. Pursuant to N.C. General Statutes § 159-25, all checks require signatures of two duly <br /> authorized and appointed deputy treasury officers. If the Orange County Board of <br /> County Commissioners waives this requirement, one signature will be sufficient. <br /> f. Once the check has been issued, a notation will be added to the supporting <br /> documentation indicating payment was made with check number or attached to <br /> check copy. <br /> g. Positive Pay fraud detection service must be used as applicable. <br /> 4. Checks are not to be completed as "payable to cash." Signatures of deputy treasury officers <br /> will not be affixed to checks prior to their issuance. <br /> a. All voided checks must be so noted in the check register and/or voided in the <br /> Lockdown Checkbook. The Lockdown Software Manual provides instructions for <br /> voiding checks. See page 44. <br /> 5. Deputy treasury officers shall not be involved in the function of reconciling of the ledger to <br /> the bank account. <br /> a. The Lockdown Software Manual provides instructions for deputy treasury officers to <br /> follow for monthly reconciliations. Seepages 44-48. <br /> b. All non-inmate disbursements must include copies of appropriate documentation, <br /> including invoices, receipt, etc. <br /> GD/jg Issue Date: April 3, 2019 Sheriff's Office <br />