Agenda - 8-h - Approval of a Contract and Budget Amendment #7-C for Repair and Reconstruction of the Government Services Annex Building

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1 ORD-2019-013 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 2, 2019 Action Agenda Item No. 8-h SUBJECT: Approval of a Contract and Budget Amendment #7-C for Repair and Reconstruction of the Government Services Annex Building DEPARTMENT: Asset Management Services ATTACHMENT(S): INFORMATION CONTACT: Budget Summary Angel Barnes, Capital Projects Manager, Contract with Sasser Companies, Inc. 919-245-2628 Travis Myren, Deputy County Manager, 919-245-2308 PURPOSE: To approve a construction contract with Sasser Companies for the repair and reconstruction of the Government Services Annex Building and to approve Budget Amendment #7-C to finance the project. BACKGROUND: The Government Services Annex, also known as Board of Elections building, is prone to flooding events in the basement due to its location with respect to the floodplain. In FY2016/17, the Board of County Commissioners appropriated $350,000 to relocate the HVAC and electrical equipment for this facility outside of the flood plain. Heavy rains and storms in June of 2017 caused repeated and lingering flooding in the basement the facility. The persistent presence of moisture caused organic growth within the facility. A contract was subsequently awarded to Sasser Companies to perform initial building remediation and repairs. The initial remediation included a complete heating, ventilation and air conditioning (HVAC) replacement, hot water system replacement, ceiling grid replacement and comprehensive cleaning of all surfaces and equipment. The root cause of organic growth in the facility is linked to the basement. Since the facility is in the floodplain, the basement is consistently damp and threatened by organic growth and the resulting air quality concerns. In order to maintain air quality in the upper floors of the facility, engineering reports have recommended that air flow and any interior access between the basement and the first floor be completely sealed, allowing for full separation between the building main floor and basement areas. The complete scope of work includes: • installing (1) additional HVAC Unit in main hallway, including controls, • repairing masonry around the existing chimneys, • providing testing services to ensure no other contaminates are found within the building, • sealing all floor vents, stairwell, and gaps between basement and main floor, • installing dehumidifiers in basement,