Agenda - 12-14-2004-5k - Laserfiche WebLink

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completing an engineering consultant solicitation and selection process -have been accomplished. z Four engineering consulting firms -Coulter, Jewell & Thames, Kimley-Horn, Pierson & Whitman, and Stantec responded to Orange Ccunty's Request for Proposals (RFP) for the Efland-Buckhorn utility project. Coulter, .Jewel & Thames and Kimley-Horn were interviewed by a consultant selection committee consisting of Commissioner Halkiotis, Planning Director Craig Benedict, Purchasing Director Pam Jones and County Engineer Paul Thames. The firm of Coulter, .Jewell and Thames, consultants providing engineering, landscape architecture and planning services were selected to provide the surveying, engineering, utilities planning and construction oversight services necessary to execute the approved Efland/Buckhorn Road utility project. Coulter, Jewel & Thames projects that the construction contracts will be let in the summer of 2005 and construction of the portion of the project required to provide utility service to the new Efland middle school will be completed by August 2006. The consultant's contract fees are based on an hourly rate far services with snot-to-exceed price of $485,000. The services included under the contract are design survey, easement survey (easement plats where required), utility design, project administration (including bidding), construction oversight, master planning the utility layout for the Buckhorn EDD, and preparation of the Engineer's Report and Environmental Assessment documents that are requirements of the EPA grant funding process. FINANCIAL IMPACT: The initial financial impact is $485,000 or less (approximately 12% of estimated project construction costs) in design/project administration/constriction oversight fees, while the ultimate potential impact is approximately $4.35 million should the maximum sized project (all sewer extension possible in central Efland and in the portion of the Buckhorn Community between I-85 and Norfolk-Southern railroad) is developed. Approximately $100,000 of the consulting fees are earmarked for construction oversight services. While some of the construction oversight services must be provided by the consultant, County Engineering staff can furnish construction oversight as well, making possible potentially significant reductions in these out-of-pocket costs. RECOMMENDATION(S): The Manager recommends that the Board approve a contract with Coulter, .Jewell and Thames for the design work associated with the Efland/Buckhorn Road utility project; and to authorize the Chair to execute the contract contingent on County Attorney and staff review.