Agenda - 12-14-2004-5g - Laserfiche WebLink

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a~ officers, directors, employees, licensees, and invitees or other third parties, and PTA agrees to indemnify the County from any and all losses, damages, costs and expenses (including reasonable attorney's fees) caused by or arising out of an act, omission, fault, negligence or other misconduct of PTA, its principals, agents, officers, directors, employees, licensees, and invitees or other third parties which occurs in connection with this agreement. VIII. PTA agrees to record all administrative costs and all costs associated with providing following generally accepted fund accounting procedures, To the extent allowed by law, PTA agrees that the County may, at its sole discretion, perform an annual audit of the project, which shall comply with the requirements of the Single Audit Act of 1984 and be made available for inspection by the County staff: The County, or any of its duly authorized representatives, shall, to the extent allowed by law, have access for the purpose of audit and examination to any books, documents, papers, and records that pertain to this project, To the extent allowed by law, if as a result of inspection of the audit, any project expenditure is disallowed the County may, at its sole discretion, reduce the amount of any expenditure under this contract by the amount disallowed or demand repayment, PTA agrees to submit program activity information to the Information Management System (IMS) database of the Criminal Justice Partnership Program immediately after each Client contact. PTA further agrees to maintain adequate documentation to support all costs billed to County pursuant to this contract. Such records and supporting documentation must be retained and available for' audit purposes. Adequate documentation is defined as follows for each major budget category: A. Administrative: Documentation must include time and attendance records, payroll periods, payment rate and a brief description of the services provided, Reports must be signed by PTA's Program Director or his/her designee. This requirement applies to all personnel paid from funds obtained by PTA pursuant to this agreement. B, Supplies and Other Operating Expenses and Equipment. Documentation must include purchase order authorization and audited vendor invoices approved by PTA's Area Director or his/her designee. PTA further agrees to maintain a current inventory of any County-owned equipment in its possession. IX. Title to all property acquired in whole or in part with contract funds in accordance with an approved budget urd other requirements set by the County shall be held at all times by the County and may not be reassigned. Such property must be marked as the property of the County with an appropriate tag or sign. PTA shall exercise due caution in the use, maintenance, protection, and preservation of such property during the contract period. Upon the expiration of this contract, all County property shall be returned to County within 10 working days..