Agenda - 03-19-2019 8-d - Schools Adequate Public Facilities Ordinance (SAPFO) – Receipt and Transmittal of 2019 Annual Technical Advisory Committee Report

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2 BACKGROUND: 1. Annual Report Each year, since 2004, the SAPFOTAC Report is updated to reflect actual changing conditions of student membership and school capacity. This information is analyzed and used to project future school construction needs based on adopted level of service standards. There are two steps to the full report. The first part (Student Membership and Capacity) is certified in the fall and then this full report, in the following spring, is to keep the SAPFO system calibrated. At the December 11, 2018 Board of County Commissioners meeting, the Board approved the November 15, 2018 actual membership and capacity numbers (i.e. first part) for both Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS). A draft of the full annual SAPFOTAC Report is complete and has been reviewed by the SAPFOTAC members. 2. SAPFOTAC The SAPFOTAC, comprised of representatives of both school systems, the Planning Directors of the County and Towns, and County Finance staff, is tasked to produce an annual report for the governing boards of each SAPFO partner outlining changes in actual membership, capacity, student projections, and their collective impacts on the Capital Investment Plan (CIP) and the future issuance of Certificates of Adequate Public Schools (CAPS). Orange County's Planning Staff compiles the report, holds a meeting discussing the various aspects, and then prepares a draft report, which is reviewed by the SAPFO Technical Advisory Committee. 3. Membership Data CHCCS total increased from the previous year: 54 students (51) Elementary School 100 Middle School 5 High School OCS total decreased from the previous year: 25 students 22 Elementary School 49 Middle School (96) High School ( )denotes decrease 4. Capacity Data There were no changes to school capacities this year in either school district. Mandated class size changes, discussed in a "Note" on the previous page, are expected to create capacity issues in the 2021-22 school year. Orange County Schools began a capacity reduction process last year in advance. It is suggested that both school districts implement in step to create consistency and timing protocol. 5. Capacity Information SAPFO vs. DPI The SAPFO is a local ordinance, independent of State Department of Public Instruction (DPI) projections and rules regarding class size. The SAPFO, for instance, does not count temporary modular classrooms as fulfilling the capacity level of service outlined in the SAPFO interlocal Memorandum of Understanding (MOU). The MOU requires `bricks and mortar' instead of temporary facilities and also requires its own set of future student projections to identify long-term capital school construction needs. However, the County did phase in the smaller class size mandates in previous years that decreased capacity.