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ORD- 2014 -03 6 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: October 7, 2014 <br />Action Agenda <br />Item No. 6 -h <br />SUBJECT: Buckhorn Mebane Phase 2 Utilities — Final Adjusting Change Order and <br />Approval of Budget Amendment #1 -C <br />DEPARTMENT: Planning, Financial Services, PUBLIC HEARING: (Y /N) No <br />Asset Management Services <br />(AMS) <br />ATTACHMENT(S): INFORMATION CONTACT: <br />1) Project Map Craig Benedict, Planning, (919) 245- <br />2592 <br />Clarence Grier, Manager's <br />Office /Financial Services, (919) 245- <br />2453 <br />Kevin Lindley, Planning, (919) 245 -2583 <br />Jeff Thompson, AMS, (919) 245 -2658 <br />PURPOSE: To consider approving the final adjusting change order for the Buckhorn Mebane <br />Phase 2 Utilities Capital project and Budget Amendment #1 -C to pay for this final change order. <br />BACKGROUND: This project has been underway since the Spring of 2013. The project is <br />100% complete and consists of three distinct parts: 9,000 linear feet of 18" gravity sewer line, <br />14,000 linear feet of 16" water line, and 5,700 linear feet of 8" and 12" gravity sewer line. These <br />water and sewer lines will serve the areas designated for economic development and growth <br />near Mebane and along the Interstate corridor in the western portion of Orange County (see <br />Attachment 1). <br />A final adjusting change order is typically done on unit price contracts like this project, where the <br />contractor is paid a specified unit price for all work done of a certain type. The amount of each <br />type of work, e.g. setting a sewer manhole, installing silt fence, installing water line, etc., is <br />estimated by the County's consulting engineer at the beginning of the project. These estimated <br />quantities, along with the contractor's bid upon price for each item, constitutes the estimated <br />contract price. At the end of the project, a final tally is taken across all line items to determine <br />the net change required to "zero" out all of the line items. For many line items, the estimated <br />quantity does not match exactly with the actual quantity, resulting in a higher or lower value than <br />anticipated. The final adjusting change order makes it clear that the project is complete and no <br />more work is anticipated. Also, it shows that the Contractor is not owed any more money. <br />The County's engineering consultant, Hobbs, Upchurch and Associates, has reviewed the <br />contractor's final pay request and agrees that it is accurate and all the items have been <br />