ORD-2014-045 Ordinance approving Budget Amendment #3 for Fiscal Year 2014-15

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I donated funds, both to help with the Annual Toy Chest Drive in December. This budget amendment provides for the receipt of these funds, and is budgeted in a special Adoption Enhancement Fund, outside of the General Fund. Sportsplex 3. At its October 21, 2014 meeting, the Board of Commissioners approved as part of Budget Amendment #2 -B the re- purposing of FY 2013 -14 appropriated Sportsplex funds for improved ice skate compatible flooring and restroom partitions. Since these funds, totaling $225,000, were originally budgeted in FY 2013 -14 within the annual Sportsplex Enterprise Fund, but were not expensed or encumbered, the Board needs to approve the re- budgeting of these funds for use in FY 2014 -15 through a fund balance appropriation from the Sportsplex Enterprise Fund. Also, as part of the FY 2013 -14 approved Capital Investment Plan, $100,000 was originally budgeted in FY 2013 -14 within the annual Sportsplex Enterprise Fund for the replacement of the Zamboni ice resurface machine at the ice rink, but was not expensed or encumbered. This item also needs Board approval in re- budgeting these funds for use in FY 2014 -15, through a fund balance appropriation from the Sportsplex Enterprise Fund. This technical budget amendment provides for an appropriation of $325,000 from the Sportsplex Enterprise Fund for the re- budgeting of the above mentioned items in FY 2014 -15. (See Attachment 1, column 2) Library Services 4. The Orange County Library has received a contribution of $8,000 from the Friends of Library. These funds will be used in support of the Library's Strategic Planning Initiative for ease of use at the Main Library by reducing the book shelving height and creating a market place seating area. This budget amendment provides for the receipt of these funds for the above mentioned purposes. (See Attachment 1, column 3) Planning & Inspections 5. The Orange County Planning & Inspections Department has received $12,215 in additional Special Use Permit funds. These funds are the result of three large items that went before the Board of Adjustment: the Public Service of North Carolina (PSNC) gas line, a child care facility at Chestnut Ridge United Methodist Church, and a camp retreat center at the Triangle Land Conservancy. The additional Special Use Permit funds are used for advertising costs for the Board of Adjustment meetings. (See Attachment 1, column 4) Information Technology Capital Project — Technical Amendment 6. At its June 10, 2014 work session, the Board of County Commissioners (BOCC) received information related to audio /visual upgrades needed at Southern Human Services Center (see Attachment 3). Staff from both the Clerk to the Board's Office and the Information Technology Department presented the information and recommended an estimated $180,000 solution, utilizing carryover available BOCC Reserve funds of approximately $80,000, and a total of $100,000 of FY 2014 -15 Capital Investment Plan (CIP) budgeted