ORD-2012-048 Bid Award - Buckhorn Mebane Phase 2 and Approval of Budget Amendment #3-C

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1 ORD-2012-048 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 8, 2012 Action Agenda Item No. 7-c SUBJECT: Bid Award — Buckhorn Mebane Phase 2 Water and Sanitary Sewer, and Approval of Budget Amendment #3-C DEPARTMENT: Manager, Planning, Financial PUBLIC HEARING: (Y/N) No and Administrative Services, Asset Management Services (AMS) ATTACHMENT(S): INFORMATION CONTACT: 1) Certified Bid Tabulation Frank W. Clifton, Jr., Manager's Office, 2) Award Recommendation Letter from (919) 245-2300 Hobbs Upchurch John Roberts, Attorney, (919) 245-2318 3) Contract Craig Benedict, Planning, (919) 245- 4) Efland/Buckhorn/Mebane Utility 2592 Planning Area Clarence Grier, Financial and 5) Utility Map from Hobbs Upchurch Administrative Services, (919) 245- 2453 Kevin Lindley, Planning, (919) 245-2583 Jeff Thompson, AMS, (919) 245-2658 David Cannell, Financial and Administrative Services, (919) 245- 2651 PURPOSE: To consider: • Awarding the bid and approving a construction contract to J.F. Wilkerson Contracting of Morrisville, NC in the amount of $4,016,545.74 for the installation of Buckhorn Mebane Phase 2 water and sanitary sewer system; • Approve Budget Amendment #3-C for $1,016,546 (last year's Capital Investment Plan (CIP) cost estimate did not include some cost efficient water and sewer scope additions that can be completed in this phase rather than during later phases); • Authorize the Chair to sign the contract on behalf of the Board of County Commissioners, subject to final review by the County Attorney; and • Authorize the Manager to execute individual change orders within the limit of the Manager's authority ($250,000) up to the extent of the project budget. BACKGROUND: On June 19, 2012 the BOCC authorized staff to proceed with formal Construction Document preparation and bidding of the Buckhorn Mebane Phase 2 water and sanitary sewer project.