Agenda - 12-06-2004-9a - Laserfiche WebLink

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3 G. Staff has begun work on the background materials for those portions of the Town's CUP application that can be prepared at this point, and has met with Town staff to review the plans and discuss general concepts. However, the majority of the application materials cannot be completed until a Master Plan and proposed Phase 1 of the park is approved by the Board. Once the Board has reviewed and approved a master plan, and designated a Phase 1 for the project, a Conditional Use Permit for Phase 1 of the park could be prepared. The CUP application would contain detailed construction drawings of portions of the project, as well as contextual portions of the Master Plan. Some portions of the drawings and specifications could be done in- house, but other portions will require civil engineering, stormwater design and other outside assistance. It is anticipated that the preparation of the CUP application, with requisite drawings and detail, will take approximately 6 -10 months, depending on the amount of detail that the Town requests for the CUP, Note., On November 23rd, staff was made aware of a proposal by a citizens group for a redesign of the park and campus that essentially inverts the two portions of the site, moving the schools to the south and the park to the Eubanks Road area, While a thorough assessment of this concept, known as "Citizen Plan #3, "has not been completed, a preliminary evaluation is provided in a separate memo (attached). Additionally, on November 29th a letter was received from the CHCCS Board Chair and Superintendent asking the County to consider this proposal (attached), FINANCIAL IMPACT: There is no cost involved in receiving this report and considering the Master Plan for approval. Funding for Phase 1 of Twin Creeks Park was included in the voter - approved 2001 Parks and Open Space bond in the amount of $1,2 million, The County Engineer has provided a preliminary estimate of connection for water and sewer of $575,000, although staff recommends that water /sewer connection be deferred to future phases of the park, No portion of the planned connector road (total cost estimated at $950,000) is proposed for Phase 1, but a portion of the park entry road (southern boundary) would need to be constructed. In order to address anticipated shortfalls, staff suggests consideration of a grant application for up to $500,000 to the Parks and Recreation Trust Fund (application due January 31), and the possibility also exists to employ Soccer Superfund monies to advance creation of fields in Phase I. Approximately $1,380,000 remains in the $2.0 million Soccer Superfund as identified in the 2001 bond, RECOMMENDATION(S): The Manager recommends that the BOCC review both master plans and follow -up materials compiled by staff, and -- at this meeting or a subsequent meeting -- consider adoption of a Master Plan for the park. At a subsequent meeting, staff will present a proposed phasing plan for approval, as well as preliminary cost estimates. Once a Phase 1 has been designated, staff would continue work toward the CUP application to the Town of Carrboro. In addition, there are a number of other issues for future Board discussion - both related to recent developments (Citizen Plan #3 and CHCCS letter), and outlined in the attached staff memo. The Board may wish to consider when to address these matters.