Agenda - 12-06-2004-5q - Laserfiche WebLink

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for small boards. Nevertheless, it is the best source of Parliamentary proeedure• care should be taken to adiust Robert's Xules of Order to meet the needs of the Board. Rule i. Meetings The Board shall hold regular meetings, at least quarterly, at which business maybe conducted. Such meetings shall be pre-scheduled at a time and place agreeable to the majority of members, A calendar of regular meetings will be established at the last regular meeting of the calendar year for the next calendar year. The requirements of the North Carolina Open Meetings Law, NC General Statute 143- .318.9 et seq., shall apply to all Board and regular or ad hoc committee meetings. Notification of the public will be in compliance with open meeting law notification requirements. Rule 2. Special, emergency and recessed meetings a. Special meetings Special and emergency meetings of the Board or its committees maybe called by the Chair or three members of the Board, as-provided-by-andand -following the procedures, ineludin~ notice, of the North Carolina Open Meetings Law, b. Recessed (adjourned) meetings. A properly called regular, special or emergency meeting maybe recessed or adjourned to a specific time and place by a motion made and adopted as provided in these Rules of Procedure in open session during the regular, special, or emergency meeting. The motion shall state the time and place when the meeting will reconvene. No further notice need be given of'such a recessed properly called meeting. Rule 3. Agenda a. Proposed agenda. The Chair and Secretary °••aa„~,-~'^a°~t-a ~° ^`'~ ~~ T~^~°a ^r'r^"shall prepare an agenda and meeting notices for proper distribution. A request to have an item of business placed on the agenda must be received by the Secretary at least three-seven working days before the meeting, Each Board member shall receive a copy of the proposed agenda and any relevant materials for each agenda item at-the-meetirKe at least three workinrr days and they shall be available for public inspection and/or distribution when they are distributed to the Board members. b. Adoption of the agenda. As its first order of business at each meeting, the Board shall discuss and revise the proposed agenda and adopt an agenda for the meeting. The Board may by majority vote add items to or subtract items from the proposed agenda, If items are proposed to be Page 4 of 63