Agenda 8-k - Lease of Office Space for Orange County Departments and Approval of Budget Amendment #6-D

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2 Performing the remediation in quadrants will allow most the departments housed within the Link Center to stay in the same building during the remediation process, shifting departments internally as each space is remediated. However, one department must be relocated from the Link Building for the duration of the remediation in order to create flex space into which other departments can move while their respective spaces are being remediated. The Human Resources Department will be moved to the Asset Management Services space in West Campus Office Building to provide a centrally located, stable office location through the course of the repair and remediation. Asset Management Services will move to leased space at Major Business Forms located at 1510 Highway 86 North in Hillsborough. That location provides office space (5,000 square feet), pre-existing offices, a conference room, parking, and an attached warehouse (15,000 square feet). The lease cost would be $100,000 for the first year with the option to extend the lease for one term of 90 days. While the Human Resources' space within the Link Center would be large enough for most departments, additional lease space would be necessary for the County Attorney and the Human Rights and Relations Department. After reviewing several spaces within the immediate vicinity of Hillsborough, Suite 103 of the Sinclair Building located at 105 West Corbin Street was determined to be the best fit. The 1,895 square foot office space is within one mile of downtown Hillsborough, has pre-existing offices and conference rooms, and adequate parking. The cost of the lease for the first year is $30,000, with an option to renew. Once Asset Management Services, Human Resources, the County Attorney, and Human Rights and Relations have been relocated to temporary office space, the Public Defender's Office would move into the vacant Human Resources space within Link Center to allow the first stage of repair and remediation to begin. FINANCIAL IMPACT: Lease cost for the two spaces will be $130,000 for the first year. Additional costs for the moves and associated expenses are estimated at $20,000. Funds for the leases and move expenses will come from reallocating $150,000 in Capital Reserve funds to the General Fund (Asset Management Services) to cover the costs mentioned above. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. Leasing of office space for will allow for the remediation and repair of the Link building, which will create a safe working environment for staff. RECOMMENDATION(S): The Manager recommends that the Board: 1.) Approve one year leases for office space within Major Business Forms (1510 Highway 86 North) and the Sinclair Building (105 West Corbin Street — suite 103);