Agenda 8-k - Lease of Office Space for Orange County Departments and Approval of Budget Amendment #6-D

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1 ORD-2019-009 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 7, 2019 Action Agenda Item No. 8-k SUBJECT: Lease of Office Space for Orange County Departments and Approval of Budget Amendment #6-D DEPARTMENT: Asset Management Services ATTACHMENT(S): INFORMATION CONTACT: 1) Major Business Forms Lease Travis Myren, 919-245-2308 Agreement Alan Dorman, 919-245-2627 2) Sinclair Building Lease Agreement Angel Barnes, 919-245-2628 PURPOSE: To: 1.) Approve one year leases for office space within Major Business Forms (1510 Highway 86 North) and the Sinclair Building (105 West Corbin Street — suite 103); 2.) Authorize the Chair to execute the leases following review and approval by the County Attorney; and 3.) Approve Budget Amendment #6-D reallocating $150,000 from Capital Reserve funds to the General Fund (Asset Management Services) to cover the costs of office space leases during remediation work at the Link Building in Hillsborough. BACKGROUND: The John M. Link Government Services Center in Hillsborough has experienced water intrusions as a result of roof and fagade failures. Due to these intrusions, the County conducted a thorough inspection and testing of the facility at the direction of an industrial hygienist. The inspection revealed mold within the cavity of the exterior walls. The remediation plan calls for the repair of the fagade along with additional roof repair to stop any further water intrusion followed by a remediation of the Link Building. The air quality within the building remains within acceptable parameters based on weekly testing, so the remediation can be phased, performing the repair and remediation in 4 separate sections, or quadrants. The remediation of each quadrant will start with the repair of the fagade and then proceed to remediate the interior of the same quadrant immediately following the repair. This process is expected to take around 90 days per quadrant. Staff is developing bid specifications for the repair and remediation, which will go out to bid by mid-March. The repair and remediation will be brought to the Board for consideration following the solicitation process.