Agenda 8-a - Minutes - Laserfiche WebLink

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28 1 Commissioner Marcoplos said this needs to be worded that the Board will decide 2 later, as there is not way to know if the analysis is needed without having the numbers. 3 Commissioner McKee said his additional wording covers that. 4 Chair Rich asked what would happen if numbers are not ready by March 7t" 5 Travis Myren said that would be a more precarious situation in regards to the 6 timeline, and perhaps the Board may want to wait until the 7t" 7 Chair Rich asked if waiting until the 7t" would change anything, or does the staff 8 need a plan to move forward with Davenport. 9 Travis McKee said the authority to move forward with Davenport would be 10 needed/helpful only if the financial numbers come to staff before the March 7t" meeting. 11 Commissioner Marcoplos said he does not want another Alice in Wonderland 12 scenario where the Board issues a resolution reaffirming one that it has already made. He 13 said if the Board does not clearly state the exact situation it is in —that the numbers do not 14 yet exist and that there may be a time crunch one they are received — it will lead to public 15 confusion and frustration. 16 Commissioner Greene said she is now concerned about timeframe, and if the 17 Board commits to analysis that time really does not allow for, would the Board jeopardize 18 the April 30t" deadline. 19 Commissioner Marcoplos asked if the Board could possibly commit to a Davenport 20 analysis, reserving the right to not proceed as the numbers may give all the answers 21 everyone is seeking. 22 Commissioner Dorosin clarified that the time crunch is not getting Davenport to do 23 the work, but rather making sure the numbers are received in the first place, and it is 24 expected that the numbers will be received on March 7th at the latest. 25 Commissioner Dorosin said to make it clear in motion that the Board reserves the 26 right to cancel the retainer, at no cost, and not proceed with Davenport. 27 Commissioner Marcoplos said it is a desire to be prepared to hire Davenport, if 28 necessary, but not a promise to do so, as Davenport's services may not be necessary. 29 Commissioner McKee said he would accept this as a friendly amendment. 30 Commissioner Greene said she sees this as authorizing the Manager to act, not 31 requiring the Manager to act. 32 Commissioner Bedford said she agrees. 33 Commissioner McKee said the Board was supposed to receive these numbers last 34 Friday, which did not happen. He said the Board does not known when these numbers will 35 be received. He said his only concern is if the information should be received tomorrow, 36 that nothing can happen until March 7cn 37 Chair Rich said Travis Myren can keep the Board informed, and the numbers are 38 coming from the FTA not GoTriangle. 39 Commissioner McKee accepted Commissioner Dorosin's friendly amendment to 40 reserve the right to cancel at no cost. 41 Commissioner Marcoplos said it is not as simple as when the numbers drop, it is 42 also when the Board is able to take advantage of the financial experts who are already 43 involved in this project. 44 Commissioner McKee said he agrees, and if the numbers drop tomorrow morning, 45 those financial experts should be engaged immediately. 46 Commissioner Marcoplos said it may take a few days, and this is an essential part 47 of the process, unless the Board just wants to throw money around. 48 Commissioner McKee said he has no desire to toss money out until, and unless, the 49 numbers are available.