Agenda - 12-06-2004-5l - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 6, 2004 Action Agenda Item No. s- SUBJECT: Bid Award: Paving of Access Road at Orange County Landfill DEPARTMENT: Purchasing Department PUBLIC HEARING: (Y/N) No and Solid Waste Management ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, 245-2652 Bid Tabulation Gayle Wilson, 968-2885 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider awarding a bid to Barrett, Irvin & Jordan Construction, Inc, of Durham, North Carolina to pave the access road at the Orange County Landfill. BACKGROUND: The 2004-2005 Solid Waste budget includes funds to pave the access road to the landfill, The paving will begin just east of the weigh station and will end in front of the Household Hazardous Waste (HHW) shed. The road will remain closed and traffic re-routed while the work is being done. Currently, the road is covered with gravel, must be watered regularly to control dust, and requires occasional grading and periodic addition of new gravel, The constant dust creates a health issue far workers at the HHW site as well as a nuisance for customers. Staff from the Purchasing Department and Solid Waste Management Department, with assistance from the County's consulting engineering firm Draper Aden Associates, developed specifications for the project. Fifteen vendors were solicited for Orange County's bid number 1417. Two vendors attended apre-bid conference and three vendors submitted bids. Pursuant to the attached bid tabulation, Barrett, Irvin & Jordan Construction, Inc.. of Durham, North Carolina submitted the lowest responsible bid that was responsive at a cost of $50,665.. FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $50,665. Sufficient funds were allocated within the FY 2004-2005 Solid Waste budget, RECOMMENDATION(S): The Manager recommends that the Board: award bid number 1417 to Barrett, Irvin & Jordan Construction, Inc. of Durham, North Carolina at a cost of $50,665; and authorize the Purchasing Director to execute the necessary paperwork.