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For Official Use Only
<br />EMPG MOA 2018 2 of 13
<br />narrative. Grant funds will be disbursed (according to the approved project budget) upon receipt of evidence that funds
<br />have been invoiced and products received and/or that funds have been expended (i.e., invoices, contracts, itemized
<br />expenses, etc.) and/or that all work activities are completed.
<br />Sub-recipients must meet all reimbursement requirements contained herein. Non-compliance may result in denial of
<br />reimbursement request(s) or revocation of equipment and/or grant funds awarded for this project.
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<br />4. Funding Eligibility Criteria
<br />Federal funds administered through the State are available to local governments to assist in the cost of developing and
<br />maintaining a comprehensive all-hazards emergency preparedness program. Continued EMPG funding is contingent
<br />upon completion of all EMPG funding requirements. The following eligibility criteria must be adhered to during the
<br />Grant Program:
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<br />A. Every participant must:
<br />i. Be established as a State, Local, or Non-Profit agency by appropriate resolution/ordinance.
<br />ii. Complete any procurement(s) and expenditures no later than September 30, 2019.
<br />iii. Provide quarterly progress reports to NCEM Grant Managers, Training and Exercise Officer(s), and Field
<br />Branch Staff, as applicable using the latest Grant Quarterly Report form by the following dates: January 15th,
<br />April 15th, July 15th and October 15th.
<br />iv. Match Requirement: FY 2018 EMPG funding to locals requires a match requirement of 50% Local (Sub-
<br />recipient). Every federal dollar received requires the Sub-recipient to match dollar for dollar. There are two
<br />forms of matching sources. One, cash match, includes cash spent for project-related costs, e.g. salaries of
<br />emergency management positions. Two, in-kind match, includes, but is not limited to, the valuation of in-kind
<br />services. “In-kind” is the value of something received or provided that does not have a cost associated with it.
<br />For example, if in-kind match is permitted by law, then the value of donated services could be used to comply
<br />with the match requirement. The match funding source for EMPG cannot be matched to any other federal
<br />grants. The Sub-recipient will identify to the Recipient the match source on their application for EMPG funds.
<br />Recipients of EMPG funding can review the FY 2018 EMPG Program Funding Opportunity Announcement
<br />(FOA), paragraph IV, Funding Restrictions for additional guidance. The file guidance is available at
<br />http://www.fema.gov/government/grant/index.shtm or http://www.fema.gov/government/grant/empg/.
<br />Contact your NC Emergency Management Area Coordinator or Multi-Hazard Planner for assistance.
<br />v. Upload all activity deliverables into WebEOC for review and approval for Universal and Optional activities.
<br />vi. The county must have a full-time or part-time (at least 50%) Emergency Management Program Director.
<br />B. File Retention:
<br />Sub-recipient is required to maintain records and (invoices) of this grant for three years after termination of the
<br />grant, or audit if required, or longer where required by law, as outlined below, attached and incorporated by
<br />reference. Recipient must meet the financial administration requirements in 2 CFR Part 200 and must maintain a
<br />file for each EMPG grant award. The files must be available for review by North Carolina Emergency Management
<br />staff for site visits, project closeout and future audits.
<br />However, if a litigation, claim or audit has been initiated prior to the expiration of the three-year period and extends
<br />beyond the five-year period, the records shall be retained until all litigation, claims or audit findings involving the
<br />records have been resolved. Files must be available for review by North Carolina Emergency Management staff for
<br />site visits, project closeout and future audits.
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<br />i. Sub-recipient must include appropriate documentation in the file, including but not limited to the following:
<br />Resolution/ordinance establishing Sub-recipient a State, Local, or Non-Profit agency
<br />ii. Grant award and memorandum of agreement/memorandum of understanding and supporting appendices
<br />iii. Completed appropriate report forms with specifications, solicitations, competitive bids, quotes or proposals,
<br />basis for selection decisions, purchase orders, contracts, invoices and proof(s) of payment, all expenditure
<br />backup documentation, cost/price analyses on file for review by Federal and State personnel, if applicable,
<br />Other documents required by Federal regulations applicable at the time a grant is awarded.
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<br />Non-Federal entities should keep detailed records of all transactions involving the grant. FEMA may at any
<br />time request copies of purchasing documentation along with copies of cancelled checks for verification.
<br />DocuSign Envelope ID: C6DC9C4F-C47A-4FD4-963D-64FC40BF7A2F
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