Agenda - 11-03-2004-9b - Laserfiche WebLink

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All written, printed or recorded materials received or made by the Board maybe examined by the public, as provided for and as limited by the North Carolina Public Records Act, NC General Statute 1.32-1 et seq. Members of the public may receive certified copies upon request also as provided for and as limited by the North Carolina Public Records Act. 7. Rules of Procedure The Board will follow r~•-•~'~r°a •°•'^° ~' ~••~Eedurethe modified version as-spesr~ed belevr:of Robert's Rules of Order, Revised. as employed by the Board of County Commissioners. Rule 1. Meetings The Board shall hold regular meetings, at least quarterly, at which business maybe conducted. Such meetings shall bepre-scheduled at a time and place agreeable to the majority of members. A calendar of regular meetings will be established at the last regular meeting of the calendar year for the next calendar year, The requirements of the North Carolina Open Meetings Law, NC General Statute 143- 318.9 et seq,, shall apply to all Board and regular or ad hoc committee meetings. Notification of the public will be in compliance with open meeting law notification requirements.. Rule 2. __S~recal, emergency and recessed meetings a. Special meetings Special and emergency meetings of the Board or its committees may be called by the Chair or three members of the Board, ~-pr~im,~',~;dand-following the procedures of the North Carolina Open Meetings Law. b. Recessed (adjourned) meetings. A properly called regular, special or emergency meeting may be recessed or adjourned to a specific time and place by a motion made and adopted as provided in these Rules of Procedure in open session during the regular, special, or emergency meeting, The motion shall state the time and place when the meeting will reconvene. No further notice need be given of such a recessed properly called meeting. Rule 3. Agenda a. Proposed agenda. The Chair and. Secretary axd-a~least-ene ~-~r-naarr~efftee~shall prepare an agenda and meeting notices for proper distribution. A request to have an item of business placed on the agenda must be received by the Secretary at least tlxee-seven working days before the meeting. Each Board member shall receive a copy of the proposed agenda and any relevant materials for each agenda item at-the-tneetitig-at least three workine days and they shall be available for public inspection and/or distribution when they are distributed to the Board members. Page .3 of 5