2017-190-E AMS - TJCOG Energy and Environment Program

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DocuSign Envelope ID:97A85083-4649-4F90-9283-141A52E739BF Four. Phase Six: Digital Access The last phase of this project is to deliver all relevant GIS and spatial data developed during this project as digital files. Phases One and Two are supported by a data-driven process and database to support the assessment.This last phase allows for this data to become readily available to project participants and provides transparent documentation of data sources, methodology,and metadata. Completing this phase provides a method for easily maintaining and updating the assessment in the future.These digital files will be shared either(i)through a secure, online resource, and/or(ii)data drives will be provided to Triangle J and the steering committee for distribution.This determination will need to be determined during the first working session (kick-off meeting)in Phase One.As part of this Proposed Work Plan, NEMAC agrees to maintain and support the digital data for one year beyond the completion of the work plan (through June 2019). NEMAC has the ability to provide more sophisticated digital resources for sharing data and content developed during this planning process, such as the development of an online content management system (e.g., Drupal).This type of solution allows users to share files, post updates, and manage users within a centralized online location throughout the project lifecycle.Additionally, if Triangle J and the steering committee are interested in providing access to GIS data for project participants and/or the public through an online GIS viewer or similar technology, NEMAC can meet this need. If these additional options are desired,this Proposed Work Plan will require amendment to provide NEMAC with additional resources to complete these tasks. The expected deliverables for this phase include: • Access for Triangle J and all local governments to relevant GIS and spatial data for the project(online access and/or external hard drives); and • Documentation of metadata for spatial data, tabular data, etc. Workshops and Meetings Up to nine workshops and working sessions will be required in order to complete the work phases described above(see a description of each of these workshops in the Project Timeline, below)."Planning sessions"(e.g., the initial kick-off meeting)will require attendance from NEMAC staff(up to three staff members), staff from Triangle J, and the steering committee(the Sustainability Directors from each local government and/or additional members, as determined by the group)."Workshops,"however,will require the attendance of these staff members and an additional one to two representatives from key municipal departments(e.g., planning,storm water)as determined during the initial kick-off meeting, and should not exceed 30 total people in attendance."Working sessions"will require attendance from one to two NEMAC staff, one to two staff from Triangle J, and key representatives from municipal departments as identified during the workshops.These representatives will be nominated to complete additional work during the working sessions, and should have some institutional knowledge of the topic under consideration.Working sessions should not have more than 10-12 people in attendance. During the"workshops," NEMAC will provide three-ring binders, or"workbooks,"for attendees to use during each phase of the project. Prior to each scheduled workshop, NEMAC will supplement each workbook with appropriate materials (presentations, exercises, maps).Attendees will have the option to leave workbooks with NEMAC staff at the end of each workshop,or they may opt to take their workbooks home. Participants will be responsible for passing the workbooks on to the correct staff member who will attend the following workshop. Roles and Responsibilities Each member of the project has anticipated roles and responsibilities.They are: 7