2017-187 DEAPR - Interlocal Agreement for Phase VIII of the Triangle Area Water Supply Monitoring Project

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TRIANGLE AREA WATER SUPPLY MONITORING PROJECT INTERLOCAL AGREEMENT ATTACHMENT I) MEETING AND DECISION MAKING BY-LAWS for the TRIANGLE AREA WATER SUPPLY MONITORING PROJECT ARTICLE I-MEETINGS OF THE STEERING COMMITTEE 1. Meeting Frequency: Regular quarterly meetings of the Steering Committee shall be held on such date and at such time and place as may be set by the Steering Committee. In addition, the Steering Committee may conduct additional regular meetings at such times and places as the Steering Committee shall determine. All meetings will be held in accordance with North Carolina open meetings statutes. 2. Notice of Meetings: Notice of each meeting of the Steering Committee shall be in writing, shall state the place, day and hour of the meeting and, in the case of a special meeting, shall state the purpose or purposes for which such meeting is called. Each such notice shall be given in accordance with the State of North Carolina's open meetings laws. All notices shall be delivered by email to Steering Committee representatives. 3. Proxy: A representative may be represented at any meeting or meetings of the Steering Committee or vote and exercise any other rights at any meeting by proxy or proxies appointed in writing signed by such representative and delivered by email, mail or facsimile to the Managing Agent at the time of such meeting. 4. Voting: The action of a simple majority of the representatives present and voting at a meeting at which a quorum (see below) is present shall be the action of the Steering Committee. Each Participant shall be entitled to one (1) representative and one (1) vote on any matter coming before the Steering Committee of the partnership. (a) Quorum: A quorum shall consist of at least one-half of the Steering Committee representatives, each one representing a different Participant, present in person or by proxy. A majority of the Steering Committee representatives present at a meeting, whether or not a quorum is present, may adjourn such meeting from time to time until a quorum is present. The Steering Committee may act by consensus or majority vote of the representatives present. Voting may take place by email, by telephone conference, by facsimile, by written ballot, or by vote at a duly called meeting. Once a quorum is present at a meeting, the exiting or abstention of any representative shall not remove such quorum and all business which otherwise could have been conducted at such meeting may continue to be conducted. 5. Rules of Order: All meetings shall be conducted according to Robert's Rules of Order, newly revised, except as otherwise noted in these By-laws.