2016-717-E Emergency Svc - State of North Carolina MOA for Emergency Management Performance Grant (EMPG) Program

Browse Search

DocuSign Envelope ID:03945128-5AF0-4274-B12E-9229E2258D5B , North (1 a roliiia Department of Public Iffy Emergency Management Pat McCrory, Governor Michael A. Spravberry,Director Frank L„Petry. Secretary Federal funds administered through the state are available to local governments to assist in the cost of developing and maintaining a "Comprehensive Emergency Management"program. Continued EMPG funding is contingent upon completion of all EMPG funding requirements. The following eligibility criteria must be adhered to during the Grant Program: A. Every participant must: i. be established as a state,local, or non-profit agency by appropriate resolution/ ordinance; ii. The county must have a full-time or part-time(at least 50%)Emergency Management Program Director iii. Complete any procurement(s) and expenditures no later than September 30, 2016. iv. Provide quarterly progress reports to NCEM Branch or Grants office personnel using the latest Grant Quarterly Report form by the following dates: January 15,April 15, July 15, and October 15. v. Match Requirement: FY 2016 EMPG funding to locals requires a match requirement of 50%Local(Sub-Recipient). Every federal dollar received requires the Sub-Recipient to match dollar for dollar. There are two forms of matching sources. One, cash match, includes cash spent for project-related costs, e.g. salaries of emergency management positions. Two, in-kind match, includes,but is not limited to, the valuation of in-kind services. "In-kind"is the value of something received or provided that does not have a cost associated with it. For example, if in-kind match is permitted by law, then the value of donated services could be used to comply with the match requirement. The match funding source for EMPG cannot be matched to any other federal grants. The Sub- Recipient will identify to the Recipient the match source on their application for EMPG funds. Recipients of EMPG funding can review the FY 2016 EMPG Program Funding Opportunity Announcement(FOA),paragraph IV,Funding Restrictions for additional guidance. The file guidance is available at http://www.fema.gov/government/grant/index.shtm or http://www.fema.gov/government/grant/empg/. Contact your NC Emergency Management Area Coordinator or Multi-Hazard Planner for assistance. vi.Upload all activity deliverables into WebEOC for review and approval for Universal and Optional activities. B. File Retention: Sub-Recipient is required to maintain records and(invoices) of this grant for five(5)years after termination of the grant, or audit if required, or longer where required by law, as outlined below, attached and incorporated by reference. Grantee must meet the financial administration requirements in 2 CFR Part 200 and must maintain a file for each EMPG grant award. The files must be available for review by North Carolina Emergency Management Staff for site visits,project closeout and future audits. However, if litigation, claim or audit has been initiated prior to the expiration of the five- year period and extends beyond the five-year period,the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. Files must be available for review by North Carolina Emergency Management staff for site visits,project closeout and future audits. i. Sub-Recipient must include appropriate documentation in the file, including but not limited to the following documents: 1. Grant Award and Memorandum of Agreement/Memorandum of Understanding and Supporting Appendices 2. Completed appropriate cost report forms with invoices and proof(s) of payment