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Certain projects authorized by the DCHC MPO benefit a larger regional area than just the City <br /> and the County, whereas others benefit just the City and the County; <br /> The Lead Planning Agency(LPA) for the DCHC MPO is the Department of Transportation <br /> (Planning Division)of the City of Durham. The City has been designated by the Governor of the <br /> State of North Carolina as the Lead Planning Agency for the Durham-Chapel Hill-Carrboro <br /> Metropolitan Planning Organization(DCHC MPO) to be responsible for carrying out the <br /> provisions of Section 134, Title 23, and United States Code. <br /> The City, as the LPA, must administer and manage the DCHC MPO programs and projects that <br /> benefit the entire metropolitan planning area represented by the DCHC MPO as well as those <br /> that occur within the City and County of Durham, contract for those projects, and coordinate <br /> transfers of funds for the "local match" contributions from the member governments benefited <br /> by, interested in, or obligated to contribute to each project. The City must post a City budget <br /> balance that meets or exceeds the total costs for each contracted project before the City can <br /> execute a contract for such project. <br /> This Agreement will allow transfer of funds by the County to the City of the amounts approved <br /> by the County for LPA local matching funds and specific transportation projects already <br /> authorized by the DCHC MPO, as well as future transfers of funds from the County of amounts <br /> the County Board of Commissioners approves for future DCHC MPO authorized projects, upon <br /> presentation of written documentation by the LPA (City) regarding the completion of such <br /> projects or otherwise such arranged payment schedules as projects reach mutually agreed-upon <br /> significant milestones. <br /> II. METHOD OF FINANCING AND PAYMENT OF FUNDS FOR FUTURE PROJECTS. <br /> A. FINANCING. The County agrees to provide its proportionate share of the LPA local <br /> matching funds for the annual UPWP approved by the DCHC MPO. The County agrees to fund <br /> its proportionate share of DCHC MPO approved project costs as agreed upon and approved by <br /> the DCHC MPO in the amounts approved by the County. <br /> B. REIMBURSEMENT AND PAYMENT. The City will bill the County in April of the <br /> fiscal year. Reimbursement to the City shall be made no later than 30 days upon billing. <br /> The County will pay to the City its proportionate share of funds intended for future <br /> transportation projects authorized by the DCHC MPO in the amounts approved by the County <br /> Board of Commissioners in the County's approved Annual Budget or in such other resolution, <br /> ordinance, or agenda item. Payment shall be made upon presentation of a written request by the <br /> City of Durham's Transportation Planning Manager(MPO Manager). Written requests for <br /> payment of approved County funds provided on or before May 30 will be honored in the then <br /> current fiscal year. Requests made after May 30 may not be funded until the following fiscal <br /> year. All payments shall be made pursuant to authorization in this Agreement and in the <br /> resolution or agenda item in which the specific amount was approved. <br /> III. AUDIT AND RECORD RETENTION <br /> 2 <br />