Agenda - 11-03-2004-5d - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 3, 2004 Action Age 5a Item No. SUBJECT: Contract Approval: Engineering Services to Design Emergency Management Building HVAC Replacement DEPARTMENT: Purchasing & Central Services/ PUBLIC HEARING: (Y/N) No Public Works ATTACHMENT(S): INFORMATION CONTACT: Pam Jones (919) 245-2652 RNM Proposal Wilbert McAdoo (919) 245-2625 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider approving a contract for work associated with the assessment and design of a replacement HVAC system at the Emergency Management Building, BACKGROUND: Operations at the Emergency Management Building on New Hope Church Road have grown consistently since the completion of the renovation and addition to the building in 1991. Subdivision of work areas to create new space for operations, coupled with the new building code requirements for fresh air/ventilation of HVAC systems render the present system inadequate to support the current building functions, In June 2004, the Board approved a capital project ordinance that appropriated funding from the proceeds of 2/3 Net Debt Reduction Bonds to replace the system. The outcome of the action the Board is asked to consider at this meeting will allow assessment of the existing system and a design based on the assessment results to be completed for bidding, The assessment will consider both current and, to the extent known or contemplated, future building uses. Reece Noland McElrath (RNM) is recommended to the Board to accomplish the engineering work associated with this project. The Board is familiar with the firm's work through Government Services Center, Southern Human Services Center and mast recently, the design and construction of the Whitted Human Services Center HVAC replacement. The scope of work, more fully described in the attached cost proposal, is quoted at a fee not to exceed $26,000. RNM notes that the fee could be reevaluated (i,e, adjusted downward) if the assessment reflects that a less comprehensive replacement is required; far example, if the existing duct work could be used, Assuming approximately 90 days after notice to proceed far completion of the assessment and design work, the project is anticipated to go to bid in February 2005.