2014-510 Visitors Bureau - Town of Chapel Hill for marketing communications management

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—� —I Df 4 i5 s wean 7671TIr'Please return t is copy to the Clerk to the Boards— office for permanent agenda file. STATE OF NORTH CAROLINA PERFORMANCE AGREEMENT COUNTY OF ORANGE This Agreement is made and entered into by and between the Town of Chapel Hill, herein "Town", and the and Chapel Hill/Orange County Visitors Bureau, 501 West Franklin Street, Suite 104, Chapel Hill, NC 27516, herein "Contractor" for services hereinafter described for the Town of Chapel Hill. This contract is for a comprehensive visitor services program targeted toward providing services to potential visitors to Chapel Hill and Orange County for FY 2014- 15. WITNESSETH That for and in consideration of the mutual promises and conditions set forth below,the Town and Contractor agree: WHEREAS, Contractor agrees to provide a comprehensive visitor services program targeted toward providing services to potential visitors to Chapel Hill and Orange County; and WHEREAS, the Contractor shall use Town funds for general operational support and to provide visitor services; and WHEREAS, it is in the interest of the Town that said program be assisted by the Town and thereby be available to the residents and visitors of the Town; NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereinafter set forth, the Town and Contractor agree as follows: 1. Duties of the Contractor: The Contractor agrees to perform those duties described in Work Statement of this Agreement. 2. Town Support: The Town appropriated the sum of One Hundred Seventy Five Thousand Dollars ($175,000) to the Contractor for the fiscal year 2014-2015. The Town will also pay the Contractor 50% of any additional revenues collected in the event that hotel/motel occupancy receipts exceed the budgeted amount of $985,000. The Town does not obligate itself to provide any other support to Contractor this fiscal year or in succeeding years. 3. Payment and Documentation: Contract amount not to exceed $175,000, unless Town occupancy receipts exceed $985,000 (See paragraph 1). Payments of$43,750 each will be made on or after the following dates: July 1, 2014; October 1, 2014; January 1, 2015; and April 1, 2015. The Town's obligation to make each payment is contingent upon receiving satisfactory documentation and accounting of expenditures as detailed in the attached Work Statement. Small Service Contract Format Revised 9/2013 Page 1 of 5