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procedure for use of school facilities by non-school entities in effect at the time of the proposed <br /> use of the Fields. The parties understand and agree that the Town and. the.County will work <br /> together to coordinate programming of the use of the Fields when school is not in session and <br /> that the Town Will be the lead entity for programming such use and communicating with the <br /> Board of Education regarding the same. <br /> The Board of Education, the County and the Town will make the soccer fields available <br /> for use on a Fall weekend each year for a community festival for the Hispanic population, <br /> provided that the event be scheduled at least sixty (60) days in advance to allow for program <br /> planning by the Town, and the County, Minor alterations in the schedule for use of the Fields <br /> Use may be made, from time to time,by representatives of the parties without formal approval of <br /> the parties as long as such alterations and the name of the representative authorizing such <br /> alterations are documented in writing. <br /> 4. Utilities,Maintenance and Upkeep <br /> The Board of Education shall be responsible for, and shall bear the full cost of, upkeep, <br /> and routine maintenances of the Fields, including sod and irrigation facilities, However, costs.: <br /> associated With.`extraordinary maintenance and repair' of the portion of the irrigation:system <br /> servicing Field 3b. including labor, supplies and materials,'shall be divided equally among the. <br /> parties. The Board of Education will not undertake or contract for such extraordinary <br /> maintenance and repairs of Field 3b without the prior consent of the Town and the County. <br /> (a) As set forth in paragraph 1(a), the Town and the County, or either of them, may, <br /> at their own cost and expense, install and maintain lights at one or more of the Fields. The party <br /> or parties installing lights at the Field(s) shall be responsible for the maintenance and upkeep of <br /> the light system The Board of Education may use the light system, provided that the Board of <br /> 6 <br />