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Minutes 12-18-2018 special meeting regular
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Minutes 12-18-2018 special meeting regular
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Last modified
3/11/2019 2:58:16 PM
Creation date
1/23/2019 8:37:51 AM
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BOCC
Date
12/18/2018
Meeting Type
Special Meeting
Document Type
Minutes
Agenda Item
1/22/19; 8-a
Document Relationships
Agenda - 12-18-2018 Special Board Meeting (individual items from CANCELED meeting 12-11-2018)
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 4-a - November 6, 2018 General Election Follow-up Report
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 4-b - Proclamation - Bill of Rights Day
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 4-c - Resolution In Support of Campaign to Make North Carolina a No-Torture State
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 4-d - Presentation of Comprehensive Annual Financial Report for FYE 6-30-2018 and Approval of Audit Contract Extension
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 6-a - Approval of the Proposed Guidelines for the New Orange County Local Rent Supplement Program (OC-LRSP) and Approval to Enter into an Agreement with Housing Authority
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 6-b - County Commissioners Boards and Commissions Assignments
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 8-b - Fiscal Year 2018-19 Budget Amendment #4
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 8-c - Resolution of Approval – Conservation Easement on Walker Farm and Approval of Budget Amendment #4-A
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 8-d - Resolution of Approval – Adopt Best Management Practices for Roadsides and Utility Rights-of-Way that Benefit Pollinators and Native Plants in Orange County, NC
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 8-e - Schools Adequate Public Facilities Ordinance (SAPFO) – Approval of Membership and Capacity Numbers
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 8-f - Agreement with the State for Federal Assistance
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 8-g - Designation of Orange County Agent for FEMA Public Assistance
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda - 12-18-2018 8-h - Service Renewal with Spectrum for Connecting County Buildings with Network Services and Dedicated Internet Access
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda- 12-18-2018 11-a - Commission for the Environment - Appointments
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda- 12-18-2018 12-1 - December 3, 2018 BOCC Meeting Follow-up Actions List
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda- 12-18-2018 12-2 - Information Item - Memorandum-Comprehensive Plan and UDO Amendment Outline and Schedule – UDO Text Amendments Clarifying Enforcement of Nutrient Standards
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda- 12-18-2018 12-3 - Information Item - Memorandum-Water Resources Information Item
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda- 12-18-2018 12-4 - Information Item - Memorandum - County Revenue Manual
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
Agenda- 12-18-2018 12-5 - Information Item - Memorandum - County Government Academy for Orange County Residents
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 12-18-2018 Special Meeting (items deferred from 12-11-2018)
ORD-2018-035 Fiscal Year 2018-19 Budget Amendment #4
(Message)
Path:
\Board of County Commissioners\Ordinances\Ordinance 2010-2019\2018
ORD-2018-036 Approval of Budget Amendment #4-A
(Message)
Path:
\Board of County Commissioners\Ordinances\Ordinance 2010-2019\2018
PRO-2018-014 Proclamation for Bill of Rights Day
(Message)
Path:
\Board of County Commissioners\Proclamations\2010-2019\2018
RES-2018-082 Resolution in support of campaign to make NC a no torture state
(Message)
Path:
\Board of County Commissioners\Resolutions\2010-2019\2018
RES-2018-083 Resolution authorizing entering into agreement with OCHA for local rent supplement program
(Message)
Path:
\Board of County Commissioners\Resolutions\2010-2019\2018
RES-2018-084 Resolution to approve conservation easement for Norman Walker
(Message)
Path:
\Board of County Commissioners\Resolutions\2010-2019\2018
RES-2018-085 Resolution to Adopt Best Management Practices for Pollinators
(Message)
Path:
\Board of County Commissioners\Resolutions\2010-2019\2018
RES-2018-086 Resolution for designation of Applicants Agent for FEMA funds
(Message)
Path:
\Board of County Commissioners\Resolutions\2010-2019\2018
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16 <br /> <br />expenditures, and expenses. During our testing, audit adjustments were required to <br />properly report the County’s debt and related debt service schedules and related <br />balance sheet account, revenues, and expenditures/expenses. Audit adjustments <br />totaling approximately $30 million were required to record other financing sources <br />and other financing uses; and $8.5 million were needed to correct the classification <br />of the County’s accounting and reporting of the debt service activity. We <br />recommend the County carefully review all financing documents received during the <br />issuance of the bonds or notes. There are several draft versions, which may <br />circulate before the final information is available, but all members of the County’s <br />management team should ensure all key members have the necessary schedules to <br />properly report the issuance, issuance costs, and other disbursements associated with <br />the issuance. <br /> <br />Expenditure/Expense Recognition <br />During our testing, audit adjustments were required to properly report the County’s <br />expenditures/expenses and related balance sheet accounts. During our testing of <br />subsequent disbursements we identified expenses that were incurred as of June 30, <br />2018 but were note remitted until subsequent to the fiscal year end. The expenses <br />of the County Capital Project Fund and the Solid Waste Landfill Fund were <br />understated by $227,745 and $65,712, respectively. Audit adjustments totaling <br />approximately $293,450 were needed to correct the County’s <br />expenditures/expenses and related balance sheet accounts. We recommend the <br />County ensure all expenditures/expenses are properly reported in accordance with <br />generally accepted accounting principles. <br /> <br />Equity Reconciliation <br />During our testing, an audit adjustment was required to adjust the opening net <br />position of the Solid Waste Landfill Fund. The entry included adjusting balances <br />incorrectly coded to equity during the current year, as well as to record audit entries <br />from the prior year, which were not posted to the County’s general ledger. An audit <br />adjustment totaling $806,521 was needed to correct the County’s opening net <br />position as of June 30, 2018. We recommend the County carefully review all <br />transactions to ensure all year-end closing entries, including those proposed by <br />the auditors, are recorded in accordance with generally accepted accounting <br />principles. <br /> <br />Industry recommendation <br />The Information Technology environment is characterized by rapid change and there <br />has been no shortage of headlines about cyber security attacks. While breaches <br />of large organizations have been very high profile and have received a lot of <br />press coverage, organizations of all sizes face the same types of threats and are <br />experiencing similar breaches. Many organizations are still struggling to effectively <br />address cyber security issues; however, they are no longer ignoring them. During the <br />performance of our audit of the financial statements of the County, we noted that the <br />organization is taking measures to prevent such an attack on the County, but is <br />lacking some elements of a Cyber security Framework or Cyber security Risk <br />Management Program (CRMP). A functioning CRMP will assist the County with <br />comprehensively identifying cyber security weaknesses, potential threats and risks, <br />and controls used to safeguard information and systems. We recommend that the
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