Minutes 11-02-2017 - Laserfiche WebLink

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9 – Proper insurance; and – ABC Permit in case of alcohol sales • Economic Development Office liaison * See abstract page 9, 5.1.3 of Attachment A Financial Impact If approved, fee revenue adjustments will be reflected in a future Budget Amendment. Recommendations 1) recognize and govern the recently renovated Cedar Grove, Efland Cheeks and Rogers Road Community Centers; 2) update reservation, operations, and cancellation processes; 3) update the Fee Schedules for non-Parks and Recreation spaces; 4) ensure adequate meeting space for advisory and quasi-judicial boards according to the Advisory Board Meeting Overflow Policy; and 5) update guidelines regarding alcoholic beverages on County premises. Commissioner Price referred to number 5 in the reservation adjustments, and asked if there could be clarification. Jeff Thompson said one is now able to make a reservation during the rolling 5-day window, if there is availability. Commissioner Price referred to the cancellation policy, and asked if the County keeps the fee if a cancellation is made within 48 hours of a schedule reservation. Jeff Thompson said yes, the County keeps the fee. Commissioner Price asked if there is a reason that the County keeps the fee. Alan Dorman, Management Analyst, said it is important for customers to be aware of the value of the space and to avoid situations where people book the space simply to “hold” it and then cancel without any repercussion. He said the policy allows all of the public the best chance at having a fair use of the space. Commissioner Price asked if the full amount would have been paid, and thus the full amount kept by the County. Alan Dorman said the space can be reserved with full payment, and if a cancellation is made two weeks prior, a full refund will be provided; and within 48 hours of the event, no refund will be received. Commissioner Price said she disagrees with this policy, and would like there to at least be a partial refund at all times. Commissioner Price asked if the alcohol beverage sale form will replace the state permit. Jeff Thompson said no, the form is the one that the County Manager will approve for alcohol sale or use on County property. He said part of this form calls for permits from municipalities, ABC, insurance, etc. Commissioner Price said this seems duplicative of the state permit. Jeff Thompson said the Manager will not approve any events without the State permits being in hand. Commissioner Rich asked if one must have a state permit for alcohol. Jeff Thompson said if one is selling, one must have a retail permit. He said if one is just pouring, one must have liability insurance and a single use permit to pour. Commissioner Rich said she does not need a permit in her work, and suggested that staff review if a single use permit is indeed necessary.