Minutes 11-02-2017 - Laserfiche WebLink

Browse Search

10 Annette Moore, Staff Attorney, said it depends on the amount of alcohol being poured, and there may be an exception in the amount that caterers are allowed to pour. Commissioner Rich said she can use her own liability insurance to cover an event. Annette Moore said Commissioner Rich’s situation is different than having a large event on County property. Commissioner Rich said sometimes it is easier to hire someone that can come in and pour, rather than events getting permits. Annette Moore said staff will be considering all these details. Commissioner Jacobs referred to the last form at the back of the Board’s packet, and clarified that this will be coordinated with Economic Development. Jeff Thompson said yes, this is called out for suggested revision in the policy. Commissioner Jacobs asked if Economic Development will explain to a vendor that the County and Towns may have different rules. Jeff Thompson said the person in Economic Development will shepherd this process, and be a liaison for these vendors. Commissioner McKee said he would like assurance of liability coverage for all possible scenarios in order to protect the County. Jeff Thompson said there is a host liquor liability policy, as well as a general liability requirement by the applicant, which the risk manager will have to approve prior to the County Manager doing so, which specifically indemnifies the County. Commissioner Jacobs asked if the largest one-day fee, that one would have to pay to use a county facility, could be identified. Jeff Thompson said most events are not heavily charged. Alan Dorman said $125/hour. Commissioner Jacobs asked what happens if there is a difference in interpretation of the weather, and an event going forward or not. Jeff Thompson said this would be his responsibility, and staff would work with residents for a common sense solution. Commissioner Jacobs asked if he (Jeff Thompson) or the Manager have the flexibility to waive a fee, if there is hardship. Jeff Thompson said yes. Chair Dorosin asked if this policy is for the three community centers. Jeff Thompson said no, the policy is for any County facility that is available for public use. He said the community centers are being added. He said as other properties are made available, amendments will be brought forward to the BOCC to add these spaces onto the policy. Alan Dorman said the Manager has the right to waive/refund all fees due to inclement weather. A motion was made Commissioner Jacobs, seconded by Commissioner Burroughs for the Board to amend the County's Facilities Use Policy to: 1) recognize and govern the recently renovated Cedar Grove, Efland Cheeks and Rogers Road Community Centers; 2) update reservation, operations, and cancellation processes; 3) update the Fee Schedules for non-Parks and Recreation spaces; 4) address the requirement to ensure adequate meeting space for advisory and quasi- judicial boards according to the Advisory Board Meeting Overflow Policy, dated November 1, 2016; and