Agenda - 01-22-2019 8-a - Minutes

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20 1 She said the Arts Commission has spent recent years researching the needs of the arts 2 community, and one on of the main needs to be identified is space for the arts both indoor and 3 outdoor. She said the subject of the staging area came up after some discussion with DEAPR. 4 She said festival space is greatly needed, especially in Hillsborough, and many stakeholders 5 are discussing the needs to insure that plans will be adequate to meet the needs. 6 7 Planned Improvements 8 9 • Gathered feedback from stakeholders regarding needs for festivals, concerts and 10 outdoor performing arts 11 • Exploring funding options with local partners 12 13 Public Art: 14 • Arts Commission partnering with Hillsborough Arts Council and Town of Hillsborough 15 • "Gateway" Sculptural work to include wood from fallen Calvin St. Tree 16 • National call with priority given to NC artists 17 18 Next Steps / Recommendation 19 20 David Stancil said they are here to share this information with the Board, and they do 21 need to move ahead with discussions. He said they are asking the Board for approval to: 22 23 • Continue discussions about the stage 24 • Review and discuss planned improvements 25 • Authorize staff to proceed with other permits and pre-construction efforts 26 27 FINANCIAL IMPACT: 28 Prior years funding of$400,000 was appropriated for all of the planned work outlined above, 29 with a basic stage concept. Approximately $370,000 remains from those funds. It is estimated 30 that the enhanced performance shell and related appurtenances being discussed could cost an 31 additional $125,000, with fundraising efforts potentially addressing some or all of these costs. 32 33 Commissioner Marcoplos said the Farmers Market Pavilion has water barrels around it 34 and this would be a great opportunity to lift them up higher to make them useful. 35 David Stancil said there have been some challenges with those cisterns, but staff wants 36 this water to be used and can look at a better collection process. 37 Commissioner Price referred to the map and asked if the dotted line is behind the stage. 38 David Stancil said yes, the stage is located just outside of the floodplain. 39 Commissioner Price said she hopes the stage is far enough away, and can be protected 40 from rains and storms. 41 David Stancil said there is a natural amphitheater there. He said despite all the recent 42 flooding, it has tended to stay within the boundaries of the 100-year floodplain; however, these 43 massive weather events are happening more frequently. 44 Commissioner Price referred to the budget, and asked how much of the remaining 45 budget is going to the stage and how much to other projects. 46 David Stancil said the stage can be widely variable, and the funding that is approved if 47 for a basic stage, approximately $100,000. He said to do a nicer stage would require 48 considerable additional funding. 49 Commissioner Dorosin referred to three pictures of stages, and clarified that the first 50 picture is the type of stage that could be built within the existing budget.