Agenda 8-l - Ratification of Contract Signature Authority for Emergency Contract

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 22, 2019 Action Agenda Item No. 8-1 SUBJECT: Ratification of Contract Signature Authority for Emergency Contract DEPARTMENT: County Manager's Office; Asset Management Services ATTACHMENT(S): INFORMATION CONTACT: Bonnie Hammersley, 919-245-2306 Travis Myren, 919-245-2308 Angel Barnes, 919-245-2628 PURPOSE: To ratify the County Manager's signature on an emergency repair contract change request executed with the WxProofing, LLC. in the amount of $25,996 which increased the original contract sum to $105,864 and above the Manager's signature limit of $90,000. BACKGROUND: The Capital Investment Plan included funding for the John Link Jr. Government Services Center for waterproofing the northeast corner and repairing a portion of the lower stone band surrounding the building. This project was prioritized due to ongoing safety concerns that appeared after the trench work for the waterproofing scope of work began. The County retained the services of WxProofing, LLC. to complete the waterproofing and stone band repair scope of work. During the course of completing this work, additional trench box design and special onetime use trench materials for safety were required to safely complete the scope of work. This also included additional site grading to ensure no soils would enter the trench during the performance of the work. Due to the safety concerns and continued wet weather conditions, combined with the constrained time frame for completing the work, the Asset Management Services staff authorized WxProofing to immediately begin the accelerated project. This chain of events presented an emergency situation, so the County was not able to informally bid this work. The County Manager, acting on the advice of the County Attorney, determined this situation as an emergency that would allow the County to waive the informal bidding requirement. FINANCIAL IMPACT: There is no financial impact related to the emergency repair change request as the original appropriated funds in the FY2018-19 Capital Investment Plan covered the total cost for the performance of this work. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board ratify the County Manager's signature on an emergency repair contract change request executed with the WxProofing, LLC. in the amount of $25,996, which increased the original contract sum to $105,864 and above the Manager's signature limit of $90,000.