CFE 100900 - Laserfiche WebLink

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All construction and renovation projects performed by Orange County shall incorporate environmentally sensitive building practices as shall be more specifically defined in other County policies . All departments shall specify that they and their contractors / consultants use double - sided copying for documents prepared for the County to the extent feasible . All photocopiers purchased by Orange County following adoption of this policy are required to be capable of double - sided copying . IMPLEMENTATION TEAM To ensure that the effort will yield meaningful results , the Purchasing Department will coordinate the establishment of a special interdepartmental work group , who shall meet periodically following the adoption of this policy . Standing members will include : Assistant County Manager ERCD Director Public Works Director Purchasing Agent Purchasing Director Recreation and Parks Director Recycling Coordinator The work group will seek input beyond this operational group during various stages of the work , particularly when identifying and analyzing new product possibilities . The duties of the group shall include , but not be limited to the following : Expand the purchase of environmentally preferable products . Identify environmentally preferable alternatives . Recommend alternative processes within Orange County operations that will reduce the use/disposal of hazardous substances and will promote resource conservation . Collect and maintain up4o - date information regarding manufacturers , vendors , and other sources for locating /ordering environmentally preferable products . Provide a forum for open dialogue among personnel affected by the policy . Educate and inform staff about the environmental purchasing program . The work group shall provide technical / logistical assistance to help County departments incorporate environmentally preferable products into their operations . All departments are strongly encouraged to advance environmental purchasing for their specific operations through the purchase of environmentally sensitive products whenever feasible . The County shall ensure that environmentally preferable products are specified for use by consultants and contractors employed by the County to the extent practicable . Within 90 days following the implementation of this policy , the work group will agree upon standard language to be included in County Request for Proposals ( RFP ) and specifications as appropriate . Such language will be incorporated into all specifications and RFPs effective immediately upon adoption of the recommended language . Results of the policy implementation shall be reported to the Board of County Commissioners no later than September 15 annually . This report shall include , but not be limited to total purchases of environmentally preferable products by each department the results of designated product evaluations , and any new initiatives deemed appropriate by work group for the up - coming fiscal year . PERFORMANCE AND PRICE Nothing contained in this policy shall be construed as requiring a department or contractor to procure products that do not perform adequately for their intended use , exclude adequate competition , or are not available at a reasonable price in a reasonable period of time . Bid awards for products purchased under this policy shall be made in compliance with state law .