2017-745-E Health - Family Success Alliance Master Data Sharing Agreement United Way

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DocuSign Envelope ID: D6EB45D6-6C12-4C2B-895B-067AF17D828F Master Data-Sharing Agreement Attachment D: Standard Protocols and Procedures for the Use, Management,and Custodial Responsibilities for Identifiable and Linked Data Sets This document describes protocols and procedures for the use, management, and custodial responsibilities for United Way of the Greater Triangle (hereinafter, "UWGT") and Boomerang,Chapel Hill-Carrboro Public School Foundation,Childcare Services Association,The Women's Center, Inc. (dba Compass Center for Women and Families), El Futuro,Girl Scouts NC Coastal Pines,Chapel Hill Training Outreach Project, Inc. (dba KidSCope), Orange County Literacy Council (dba Orange Literacy), Volunteers for Youth, and Orange County Health Department(hereinafter, "Orange County FSA")when accessing data meeting one or more of the following criteria: • Data are in the form of individual records containing personally identifying information; • Data are HIPAA or FERPA protected; • Data are shared by one or more Orange County FSA member(s)with the understanding and intent that records from the contributed data sets will be linked with records from other Orange County FSA Partners; or • Data were provided under the terms of a Master Data-Sharing Agreement between UWGT and Orange County FSA and/or through obtaining consent or authorization from individuals to disclose their data. This document will act as a core component to all agreements entered into between UWGT and Orange County FSA, in which data meeting any of the above criteria are shared and will define how individual- level data will be secured and managed. POLICY AND PROCEDURES FOR DATA SHARING 1.Terms and Definitions. 1.1. User. Includes any person with access to covered data.Teachers and site coordinators are considered users. 1.2. Public Information is information that can be freely given to anyone. 1.3. Sensitive Information is all other information which is confidential, private, personal, or otherwise sensitive in nature. Sensitive Information includes the following: 1.3.1. Personally Identifiable Information includes an individual's name; address; date of birth; social security number; driver license or state ID number; student ID number assigned by a school district, local education agency, or state education agency;financial account number with the associated PIN; and DNA or any biometric identifier. 1.3.2. Legislatively Protected Data are data subject to some government regulation or oversight.This includes, but not limited to, data as defined under • The Family Educational Rights and Privacy Act (FERPA)—student education records 12