Agenda - 09-27-2004-1 - Laserfiche WebLink

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Prepared: 09/16/04 Chapel Hill Carrboro City Schools (CHCCS) Audits and Reviews • Hired Robert Segal, CPA, expense reduction and revenue enhancement specialist, in 2001 to review sales tax refunds. Similar to OCS, tax refunds were reviewed and analyzed for the potential for additional funds due the school system from the State and other counties. This work resulted in the school system receiving an additional refund of approximately $380,477, which covered the three -year period 1998 -2001. Telecommunications - CHCCS hired Tele Adjust to review phone bills for potential erroneous charges. The Company's work resulted in $15,372 in credits and reduced monthly costs going forward. Had an electrical rate audit completed to ensure that each meter used by the District was at the lowest available rate, The District had the lowest rates available. During the past three years utilized an E -rate consultant to ensure that the district is receiving the maximum discount for telecommunication services within the district. Educational Consortium for Telecommunications Savings (ECTS) works with our staff throughout the complex E -rate process and follows up with our telecommunications service providers to make sure that we receive the appropriate discounts or reimbursements. During the past year, this association resulted in $188,522 in savings. • OWASA is conducting spot water audits to determine water use efficiency. • The Finance Office plans to engage in a no -cost accounts payable audit later in the fall. Services Private custodial services are provided at two high schools, one middle school, two elementary schools and Lincoln Center. Payroll savings are generated at the high school level. New schools are added to the contract as they are completed. Savings extend to reduced payroll responsibilities and benefits. High school savings are estimated at $90,000 per year.