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and for appropriate service delivery , to the AAA . <br /> Confidentiality and Security <br /> Per the requirements in l0A NCAC 05J and Section 6 of the Home and Community Care <br /> Block Grant Policy and Procedures Manual (updated 2016 through DAAS Administrative <br /> Letter 16 - 11 ) , client information in any format and whether recorded or not shall be kept <br /> confidential and not disclosed in a form that identifies the person without the informed <br /> consent of the person or legal representative . Information must be maintained in a secure <br /> environment with restricted access , and community service providers must establish <br /> procedures to prevent accidental disclosures from data processing systems . The grantee <br /> must adhere to requirements for protecting the security and confidentiality of client <br /> information . <br /> Records Retention and Disposition <br /> The Grantee is responsible for maintaining custody of records and documentation to support <br /> the allowable expenditure of funds , service provision, and the reimbursement for services . <br /> The Grantee must adhere to the approved record retention and disposition schedule posted <br /> semiannually on the website of the NC; Department of Health and Human Services ( DHHS ) <br /> Controller at http : //www . ncdlihs . gov/ control /retenti. ori/retention , htin9 <br /> The Grantee is not authorized to destroy records related to the provision of services under <br /> this Agreement except in compliance with the approved DHHS retention and disposition <br /> schedule , which allows for the proper destruction of records based on a schedule by funding <br /> source and fiscal year . The agency agrees to comply with 07 NCAC 04M . 0510 when <br /> deciding on a method of record destruction . Confidential records will be destroyed in such a <br /> manner that the records cannot be practically read or reconstructed . <br /> Indemnity <br /> The Grantee agrees to indemnify and save harmless the AAA , its agents , and employees <br /> from and against and all loss , cost , damages , expenses , and liability arising out of <br /> performance under this Agreement to the extent allowed by the state of North Carolina , The <br /> Grantee shall be considered as an independent contractor with responsibility for maintaining <br /> liability and other relevant insurance coverage . This agreement is not intended nor to be <br /> construed as an employer/employee arrangement . <br /> Audit/ Assessment Resolutions and Disallowed Costs <br /> Federal funds may not be used to pay for a Single or Yellow Book audit unless it a federal <br /> requirement . The federal single audit threshold is $ 750 , 000/ State funds shall not be used to <br /> pay for a Single or Yellow Book audit if the Grantee receives less than $ 500 , 000 in state <br /> funds . The Department of Health and Human Services will provide confirmation of federal <br /> and state expenditures at the close of the state fiscal year . Information on audit and fiscal <br /> reporting requirements can be found at <br /> https : //www . netreasurer . com/slg/Ifni/audit acct/single audit/compliance supplements/Page <br /> s/default . aspx . <br /> 4 <br />