2018-814-E Emergency Svc - FY2018 HMEP award letter IQ and air monitoring training

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DocuSign Envelope ID: 1 B46502C-936F-4363-9309-A1593E81 EB36 For Official Use Only J. Ensure that federal grant funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. ("Non-supplanting requirement") K. All materials publicizing or resulting from award activities must be approved by EPCRA program manager. L. The purchase or acquisition of any additional materials, equipment, accessories or supplies or completion of any work activities beyond those identified in this MOA shall be the sole responsibility of Sub- recipient and shall not be reimbursed under this MOA. M. Sub-recipient shall have sole responsibility for the maintenance, insurance, upkeep, and replacement of any equipment procured pursuant to this Agreement unless hand receipted or transferred. N. Equipment is defined as tangible, non-expendable property having a useful life of more than one year and an acquisition cost of$5,000 or more per unit. Sub-recipient may have property management guidelines that are more restrictive, requiring a unit of equipment with a value of less than $5,000 to be inventoried; if so, such equipment purchased under this award allocation shall be included on the report submitted to Recipient. Sub-recipient shall maintain an effective property management system that complies with the following requirements: i. Recipient and Sub-recipient shall take an initial physical inventory of any equipment. The Grant Summary, Cost Reports with backup documentation, Certificate of Title, and any other Sub- recipient reports or inventory reports that include information regarding the grant,vendor, invoice number, cost per item, number of items, description, location, condition and identification number may be used to meet this requirement. The Sub-recipient must provide quarterly updates until all funds are expended. ii. Sub-recipient must ensure a control system exists to ensure adequate safeguards to prevent loss, damage or theft. Sub-recipient shall be responsible for replacing or repairing equipment which is willfully or negligently lost, stolen, damaged, or destroyed. Any loss, damage or theft of the property must be investigated and fully documented,and made part of the official project records. iii. Sub-recipient or equipment owner must ensure adequate maintenance procedures exist to keep the equipment in good condition. iv. Sub-recipient may dispose of the equipment when the original or replacement equipment acquired under the grant award is no longer needed for the original project or program. Items with a fair market value of less than $5,000 may be retained, transferred or otherwise disposed of with prior approval of Recipient and in accordance with disposition requirements in 2 C.F.R. Part 200. Items with a current per unit standard federal or fair market value in excess of$5,000 may be retained, transferred or otherwise disposed of with prior Recipient approval in accordance with disposition requirements in 2 C.F.R. Part 200. Sub-recipient must provide documentation that includes the method used to determine current fair market value. v. Only authorized equipment listed in the FY2018 PHMSA NOFO are eligible for purchase. For more guidance visit www.phmsa.dot.gov. O. No indirect or administrative costs will be charged to this allocation award. Sub-recipients must utilize equipment as intended in their project application to NCEM. Any variation from this intended use must be requested in writing and approved by NCEM. Any equipment purchased under the PHMSA Grant is subject to use as a regional asset to be utilized by the US DOT, North Carolina Emergency Management, or Domestic Preparedness Region partners and statewide as needed. Failure to adhere to this policy might result in revocation of funds allocated for the purchase of said equipment. HMEP MOA 2018 Page 5 of 14